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Tennessee Board of Regents (TBR) · 3 weeks ago

Administrative Support Associate - Purchasing

Pulaski, TN

Full-time

Onsite

Entry Level

2+ years exp

The Tennessee College of Applied Technology – Pulaski is seeking a Purchasing Associate to provide purchasing support to the institution. The role involves managing procurement processes, maintaining vendor relationships, and ensuring the timely distribution of supplies and materials.

Higher Education

Responsibilities

Purchasing of all items, services used daily, which includes bidding of items/services, when necessary, as well as all bid specs, info and vendor lists as required

Establishing accounts/credit as necessary with vendors and requesting vendor’s forms/W-9’s

Receiving of all items shipped and distribution to the appropriate departments

Generate inventory tags fiscal assets purchased

Work with instructors on textbooks and supply needs for programs

Maintain and confirm all procurement and travel card receipts

Order books and supplies needed for the bookstore

Maintain the cost of items on the Program Bookstore list for all textbooks, testing. and supplies

Create, implement, and monitor all purchasing contracts with vendors

Organize, set-up, and act as hostess for college events

Process all travel authorizations and travel claims, including securing travel for groups

Reconcile cashier sessions from accounts receivable to process deposits on a weekly basis as needed

Generate and complete monthly, quarterly, and annual purchasing reports

Attend professional development as needed

Maintain filing system for all purchasing information, including maintaining grant paperwork as required by each grant

Qualification

Purchasing experienceMS Office SuiteJaggear purchasing softwareOrganizational skillsTime managementTeamworkConfidentialityAttention to detail

Required

Graduation from a standard high school or post-secondary training in an appropriate field and evidence of work experience to perform the work successfully

Minimum of 2 years' experience in purchasing

Proficiency in MS Office Suite

Cover Letter

Resume

Educational transcripts and diplomas and licenses

Preferred

Graduate of a technical business program preferred

2 to 5 years' experience in an office environment preferred

Experience in an educational setting

Experience with Jaggear purchasing software

Company

Tennessee Board of Regents (TBR)

TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students.

Founded in 1972

Nashville, Tennessee, USA

51-200 employees