Northrop Grumman · 1 month ago
Administrative Assistant Level 3 or 4 - R10217731
Melbourne, FL
Full-time
Onsite
Mid, Senior Level
$48K/yr - $81K/yr
4+ years expNorthrop Grumman is a leader in technological advancements and is seeking an experienced Administrative Assistant 3 or 4 to support their Global Surveillance organization in Melbourne, Florida. The role involves performing various administrative and support functions for the program director and coordinating activities across multiple locations and time zones.
AerospaceData IntegrationManufacturingRemote SensingSecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
Attend staff meetings, publish agendas and follow-up on action items
Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
Manage and/or support special projects as assigned
Provide back-up support for other administrative staff as needed
Greet employees and visitors in a courteous and friendly manner
Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times
Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
Provide inventory oversight and ordering/purchasing support for office supplies
Qualification
Required
High School diploma/GED with at least 4 years' experience as an administrative assistant or similar (for Administrative Assistant 3)
High School diploma/GED with at least 6 years' experience as an administrative assistant or similar (for Administrative Assistant 4)
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD Secret security clearance
Preferred
Active DoD Secret or Top-Secret security clearance
Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
Experience with the paperwork and procedures pertaining to United States Status of Forces Agreements (SOFA)
Experience in planning, coordinating and overseeing catering for corporate meetings
Strong proofreading and document preparation skills
Benefits
Health insurance coverage
Life and disability insurance
Savings plan
Company paid holidays
Paid time off (PTO) for vacation and/or personal business
Company
Northrop Grumman
Northrop Grumman is an aerospace, defense and security company that provides training and satellite ground network communications software.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$3.7BKey Investors
U.S. Department of DefenseNASA
2025-05-27Post Ipo Debt· $1B
2024-01-29Post Ipo Debt· $2.5B
2023-12-20Grant· $72M
Leadership Team
Tom Wilson
Corporate Vice President, Enterprise Business Development
Jeffrey Worsham
Chief Product Owner - Advanced Technology Development
Recent News
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2026-01-20
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2026-01-16
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