Montana State University - Office of Student Engagement · 1 month ago
Procurement Officer
Bozeman, MT
Full-time
Onsite
Entry Level
$27/hr - $27/hr
1+ years expMontana State University is looking for a dedicated Procurement Officer to join their Procurement & Contract Services team. The role involves processing purchases, managing contracts, and ensuring compliance with state and federal regulations while striving for maximum value for each dollar expended.
Events Services
No H1B
Responsibilities
Lead complex university procurement processes for a wide range of high-cost items and services for departments/units on all four MSU campuses in accordance with state statutes, rules and regulations, and policies and procedures
Work closely with Contract Specialist and Suppliers to negotiate terms and conditions to ensure state requirements are met
Clearly communicate with suppliers and departments during all phases of the procurement lifecycle to maximize collaboration, and performance monitoring
Collaborate with internal stakeholders to develop requirements for both contracts and informal and formal solicitations of products and services
Develop complex Invitation for Bid (IFB) and Request for Proposal (RFP) documents, purchase orders and contracts that comply with all applicable laws, regulations, and policies
Guide departments to the best result to enhance the competitive process of bidding to arrive at the best value for the organization
Review accounting transactions to ensure compliance with procurement policies and work with departments to make corrections as needed
Manage encumbrances for issued purchase orders/contracts in the accounting system (Banner) and in the Jaggaer system, SmartBuyMSU
Provide four-campus departmental guidance and trainings on procurement processes and policies in person and via Teams, phone and email
Collaborate to maintain and keep current department’s procurement instruction website and department forms and reference materials
Qualification
Required
Bachelor's degree plus one year of full time (or part-time equivalent) work experience in a customer service setting with technical document and presentation writing, research and project management skills or an equivalent combination of education and experience
Demonstrated experience in processing business transactions and preparing the associated documents with a very high level of attention to detail
Demonstrated experience providing complex instructions and guidance, demonstrating strong communication skills both verbally and in writing
Experience using personal computers and extensive knowledge of and ability to use Microsoft Office (Word, Outlook, PowerPoint, Teams, and Excel)
Demonstrated experience providing exceptional customer service
Preferred
Knowledge of the State of Montana's procurement processes, including Montana Code Annotated (MCA) and Administrative Rules of Montana (ARM)
Demonstrated experience interpreting and applying state or other government laws, and administrative rules, division, or department policies
Working knowledge of Banner Finance system
Demonstrated experience delivering effective training both one-on-one and in large group settings
Demonstrated experience with an e-procurement software such as Jaggaer
Company
Montana State University - Office of Student Engagement
The Office of Student Engagement (OSE) provides and facilitates student engagement opportunities for MSU students through a variety of programs, events, services, and activities on the Bozeman campus.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase