Springfield Area Chamber of Commerce, Oregon · 3 weeks ago
IT Project Manager II
Eugene, OR
Full-time
Onsite
Mid, Senior Level
5+ years expSpringfield Area Chamber of Commerce is seeking an IT Project Manager II to oversee complex technology and systems projects that align with Lane Transit District's objectives. This role involves managing project scope, budget, and stakeholder coordination to ensure timely and compliant project delivery.
Non-profit Organization Management
Responsibilities
Coordinate, organize, and manage the services and work activities of assigned IT and technology-related projects; develop and implement project elements to meet overall program goals established by the department
Define project scope including stakeholders, internal team members, vendors, system impacts, dependencies, risks, and events that may affect delivery
Develop detailed project work plans, schedules, budgets, resource plans, and risk registers; perform critical path analysis and establish project priorities
Plan, organize, implement, and evaluate work activities to meet overall project objectives, including analysis of alternative technical approaches and delivery methods
Administer multiple concurrent projects at various stages of planning, execution, testing, deployment, and closeout
Lead or support development of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other solicitation documents for IT systems, software, hardware, and professional services
Coordinate proposal evaluation, vendor interviews, selection recommendations, and contract award processes in accordance with LTD procurement policies
Participate in negotiation of scopes of work, schedules, deliverables, and fees; prepare contracts for execution and coordinate notices to proceed
Administer vendor and consultant contracts; monitor performance, authorize payments, and manage amendments and change orders as appropriate
Coordinate system design, configuration, integration, and implementation activities with internal IT staff, consultants, vendors, and external partners
Oversee system testing, user acceptance testing, data migration, deployment, and transition to operations
Coordinate technology components of capital construction projects, including building systems, security, access control, cameras, fiber, communications, and integrated platforms
Ensure systems meet functional, technical, cybersecurity, and performance requirements
Develop and manage project budgets; track expenditures and commitments; forecast cash flow and project cost impacts
Monitor project costs and schedules to identify variances and implement corrective actions
Support preparation of funding requests, internal authorizations, and Board materials related to IT projects
Lead project risk assessments and implement mitigation strategies
Provide oversight of quality assurance and quality control to ensure deliverables conform to contract requirements, technical specifications, security standards, and District policies
Ensure compliance with applicable federal, state, and local regulations, grant requirements, and organizational standards
Investigate project issues and risks; resolve conflicts; and interpret applicable rules, policies, and standards
Coordinate communication of project planning, design, and implementation issues between technical staff, business owners, executive leadership, and external partners
Prepare and deliver project status reports, dashboards, briefings, and executive-level presentations
Prepare Board agenda items, project summaries, cost estimates, schedules, and supporting documentation
Represent LTD before consultants, vendors, and stakeholder groups on project-related matters
Prepare and maintain comprehensive project documentation including plans, schedules, budgets, risk logs, technical specifications, test plans, and closeout materials
Maintain accurate records of project decisions, changes, issues, and lessons learned
Develop and distribute project-related correspondence and communications
Participate in development and implementation of District-wide IT standards, architectures, and governance practices
Coordinate technical reviews with appropriate LTD departments and external partners
Provide technical and professional consultation to other departments on technology and systems-related initiatives
Serve on cross-functional task teams as a project lead or subject-matter expert
Support organizational change management and user adoption activities related to new systems
Qualification
Required
Five (5) years of professional IT project management experience leading projects from initiation and planning through implementation and closeout
Project Management Professional (PMP) certification or equivalent, or demonstrated pathway to complete within one year, is required
Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job
Coordinate, organize, and manage the services and work activities of assigned IT and technology-related projects
Define project scope including stakeholders, internal team members, vendors, system impacts, dependencies, risks, and events that may affect delivery
Develop detailed project work plans, schedules, budgets, resource plans, and risk registers
Perform critical path analysis and establish project priorities
Plan, organize, implement, and evaluate work activities to meet overall project objectives
Administer multiple concurrent projects at various stages of planning, execution, testing, deployment, and closeout
Lead or support development of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other solicitation documents
Coordinate proposal evaluation, vendor interviews, selection recommendations, and contract award processes
Participate in negotiation of scopes of work, schedules, deliverables, and fees
Administer vendor and consultant contracts; monitor performance, authorize payments, and manage amendments and change orders
Coordinate system design, configuration, integration, and implementation activities
Oversee system testing, user acceptance testing, data migration, deployment, and transition to operations
Coordinate technology components of capital construction projects
Ensure systems meet functional, technical, cybersecurity, and performance requirements
Develop and manage project budgets; track expenditures and commitments
Monitor project costs and schedules to identify variances and implement corrective actions
Support preparation of funding requests, internal authorizations, and Board materials related to IT projects
Lead project risk assessments and implement mitigation strategies
Provide oversight of quality assurance and quality control
Ensure compliance with applicable federal, state, and local regulations, grant requirements, and organizational standards
Investigate project issues and risks; resolve conflicts; and interpret applicable rules, policies, and standards
Coordinate communication of project planning, design, and implementation issues
Prepare and deliver project status reports, dashboards, briefings, and executive-level presentations
Prepare Board agenda items, project summaries, cost estimates, schedules, and supporting documentation
Represent LTD before consultants, vendors, and stakeholder groups on project-related matters
Prepare and maintain comprehensive project documentation including plans, schedules, budgets, risk logs, technical specifications, test plans, and closeout materials
Maintain accurate records of project decisions, changes, issues, and lessons learned
Develop and distribute project-related correspondence and communications
Participate in development and implementation of District-wide IT standards, architectures, and governance practices
Coordinate technical reviews with appropriate LTD departments and external partners
Provide technical and professional consultation to other departments on technology and systems-related initiatives
Serve on cross-functional task teams as a project lead or subject-matter expert
Support organizational change management and user adoption activities related to new systems
Knowledge of Information Technology systems, infrastructure, applications, and enterprise platforms
Knowledge of technology project delivery methodologies (Waterfall, Agile, hybrid)
Knowledge of systems integration, data management, and cybersecurity principles
Knowledge of procurement and contract administration practices
Knowledge of budgeting, cost control, and financial reporting
Knowledge of public sector regulations, policies, and governance structures
Knowledge of English language usage, technical writing, and documentation standards
Skills in critical thinking and complex problem solving
Skills in project planning, scheduling, and resource management
Skills in vendor and stakeholder management
Skills in judgment and decision making
Skills in systems analysis and evaluation
Skills in quality assurance and risk management
Skills in written and verbal communication
Skills in service orientation and collaboration
Ability to manage complex projects involving multiple stakeholders and dependencies
Ability to analyze technical and operational impacts of system changes
Ability to balance competing priorities and deliver results in a regulated environment
Ability to communicate technical concepts to non-technical audiences
Ability to maintain composure and effectiveness in high-visibility, high-accountability projects
Technology skills in Microsoft 365 (Word, Excel, Outlook, Teams)
Technology skills in project management tools (e.g., Asana, MS Project, Smartsheet)
Technology skills in enterprise systems (ERP, CRM, cloud platforms)
Technology skills in collaboration and documentation platforms
Technology skills in familiarity with system integration tools and methodologies
Preferred
Experience with enterprise system implementations in a public-sector or regulated environment
Experience coordinating technology components of capital construction projects, fleet maintenance, or major technology system infrastructure
Company
Springfield Area Chamber of Commerce, Oregon
The Chamber of Commerce in Springfield is an active leader in promoting a healthy and prosperous community.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Vonnie Mikkelsen
Chief Executive Officer
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