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Loudoun County Public Schools · 1 month ago

Administrative Assistant II (Central Office)

Ashburn, VA

Full-time

Onsite

New Grad, Entry Level

$24.40/hr - $31.32/hr

Loudoun County Public Schools is seeking an Administrative Assistant II to provide clerical and administrative support in their central office. The role involves managing office operations, preparing correspondence, maintaining records, and assisting staff with various administrative tasks.

Primary/Secondary Education

Responsibilities

Responds to request for information made from the general public, staff, and or other interested parties

Answers questions within area of authority; directs callers/visitors to appropriate location or staff member

Provides administrative and program specific support to office staff

Provides general guidance and tier II support to Administrative Assistant Is

Prepares a variety of general and specific correspondence, logs, paperwork, invoices and purchase orders, forms and or other related information to ensure accuracy and completeness

Receives, sorts, and distributes a variety of correspondence, deliveries, and mail

Files electronic and hard copy documents of a routine and confidential nature alphabetically, numerically, or by other prescribed methods established with filing systems

Makes copies, and or sends documents electronically, by fax, or via mailing

Reviews and maintains calendars for the supervisor, and schedules appointments and or meetings

Assists with the organization and preparation of meeting space, procures refreshments and assists with technical support

Prepares information for inclusion in special reports and summaries, frequently checking against a variety of records in order to ensure complete and accurate information

Operates PC word processing programs producing correspondence, bulletins, technical and non-technical material, letters, memos, and reports

Operates office specific software programs including managing databases; monitoring activities, updating and verifying information

Maintains office files and records for information regarding administrative procedures and policies, regulations, personnel, organization, and reports relative to the department’s activities

Makes travel arrangements for the supervisor including verifying itinerary, booking flights and lodging, collecting of receipts; submitting all required documents to the appropriate personnel, department or office

Inputs data from financial transactions documents into office accounting spreadsheets or systems

Monitors office supply levels and orders supplies as necessary

Qualification

Microsoft Office SuiteOffice equipment operationData entryRecord maintenanceCommunication skills

Required

High School Diploma or GED required

Progressively responsible experience in performing general office clerical or administrative support work

Ability to post and maintain a set of accounts; to process varied accounting transactions; to reconcile accounts, including tracing errors and resolving discrepancies; to search for, select, compile, and summarize data; to interpret and apply instructions and guidelines to specific situations

Ability to compose a variety of memoranda or letters from general instructions, maintain complex records, and to assemble, organize, and prepare data from records

Ability to determine work priorities; to maintain confidentiality; to work independently; and to work effectively during periods of heavy workloads and tight deadlines

Thorough knowledge of business English, spelling, general vocabulary, and arithmetic

Considerable knowledge of standard office equipment, including desktop PCs, scanners, printers, photocopiers and facsimile machines, and software including Microsoft Access, Excel, Word, and PowerPoint

Good human relations and communications skills