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Vassar College · 1 month ago

Administrative Assistant-K

Poughkeepsie, NY

Full-time

Onsite

Entry Level

$18.51/hr - $18.51/hr

2+ years exp

Vassar College is dedicated to providing equal employment opportunities and fostering a respectful environment. The Administrative Assistant provides crucial administrative and operational support to the Philosophy Department, assisting faculty, staff, and students with various administrative functions.

Higher Education

Growth Opportunities

Responsibilities

Supports the budget operations of the office/department: process invoices; track and compare planned budget to actual expenses; provide notice if out of alignment

Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars

Support reception/front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies

Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors

Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies

Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals

Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks

Responsible for data entry, electronic file maintenance, and running standard reports

Qualification

Google SuiteMicrosoft Word OfficeAdministrative support experienceCommunication skillsDiversity interactionSocial interactionData entryFile maintenanceEvent organizationTechnical systems learningSupervision of student employeesSoftware systems experience

Required

A minimum of two years of administrative support experience or other work experience

Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems

Strong written and verbal communication skills

Ability to interact effectively with a diverse community

Ability to sit or stand for extended periods of time

Ability to interact socially with others

Preferred

Four years of administrative support experience

Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems