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Florida International University · 16 hours ago

Financial Analyst 2

Miami, FL

Full-time

Onsite

Entry, Mid Level

$55K/yr - $65K/yr

2+ years exp

Florida International University is a Top 50 public research university with a strong focus on student success and community engagement. The Financial Analyst 2 role is responsible for ensuring the accuracy and integrity of financial transactions for the Central Reservation System, managing financial activities, and collaborating on budgeting and forecasting efforts.

Financial ServicesIncubatorsManagement Consulting

Diversity & Inclusion

Responsibilities

Ensures the accuracy, completeness, and integrity of all financial transactions associated with the Central Reservation System

Responsible for managing and monitoring the financial activities of the Central Reservation Office

Collaborates with management to ensure proper recording and reporting in the General Ledger, forecasting, budgeting and financial performance

Under the guidance of senior personnel, develops and implements financial procedures and recommends policy improvements

Supports the Central Reservation System (CRS) in the analysis, long-term planning and business development

Performs in-depth analysis of unit-level and overall financial performance within the Central Reservation System and communicates findings, insights, and recommendations to the Director to support decision-making

Prepares and reviews the Central Reservation Office (CRO) budget and provides recommendations to enhance revenue generation and improve cost efficiency

Monitors and analyzes CRO monthly financial performance against the approved budget

Assists the Director in developing the expense budget and manages the operational expenses of the Central Reservation Office

Supports month-end and quarter-end close processes, including performing variance analysis and preparing related financial reports

Ensures the accuracy of Central Reservation System (EMS) payment transactions recorded in the General Ledger

Reconciles EMS records with the General Ledger and collaborates with the Office of the Controller and departmental units to identify, troubleshoot, and document discrepancies

Performs the weekly billing process accurately and in a timely manner, following established policies and procedures

Reviews the Billing Worksheet to identify and address discrepancies, coordinating with Event Managers as needed for resolution

Prepares and issues invoices for all reservations, uploads internal transactions to the General Ledger for posting, and partners with units to resolve payment disputes

Provides guidance on Central Reservation billing processes to financial staff across the university and to external customers

Serves as the primary billing liaison, responding to inquiries and resolving billing disputes in accordance with departmental policies and procedures

Maintains designated office hours to provide ad hoc financial support and assistance

Develops and regularly updates training materials related to the billing functions of the Central Reservation System

Establishes and manages a recurring training schedule for expense and budget managers, as well as other financial personnel, to ensure consistent understanding of billing processes

Provides targeted training to units during onboarding and develops and maintains comprehensive billing procedure documentation

Participates with on-boarding new units to the Central Reservation system including billing configuration

Ensures data integrity as it pertains to rate sheets, pricing plans, discounts, calculations, etc

Retains, organizes and secures all financial records of the Central Reservation Office in accordance with university record retention policies

Prepares financial statements, audit schedules, and related documentation as required

Generates, updates, and provides both routine and ad hoc financial reports and system queries

Interprets university policies and procedures applicable to area of responsibility

Serves as the merchant account's primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information

Interprets policies and procedures applicable to area of responsibility

Handles cash/gift card transactions on a daily basis

Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing

Qualification

Financial analysisBudgetingGeneral Ledger managementMicrosoft ExcelEMS scheduling softwarePeoplesoftCvent/Social TablesMicrosoft 365

Required

Bachelor's degree in related discipline and two (2) years of experience in related field or Master's degree in related discipline

Proficiency in Microsoft Excel