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Biotage · 3 hours ago

Executive Assistant

Charlotte, NC

Full-time

Onsite

Mid Level

Biotage is a global supplier and solutions partner in drug discovery and development, seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers. This role involves managing calendars, coordinating travel, preparing presentations, and streamlining communications to enhance operational efficiency.

AnalyticsBiotechnologyHealth CarePharmaceutical

Responsibilities

Calendar management support for the COO. Reviewing meetings & appointments whilst proactively managing conflicts

Reviewing and coding Executives’ email, responding on COO’s behalf when appropriate

Screening and management of incoming calls

Co-ordinate travel (Domestic and International)

Writing and editing emails, memos and preparing communications and reports on behalf of the COO

Prepare professional, robust presentations tailored to COO, board level or Countrywide audiences with minimal guidance

Collaborate with internal departments to gather content and data needed for presentations

Assist with contract administration as needed including obtaining signatures, scanning and electronic signing

Process Executives’ expenses and review and approve expense report from Executives’ direct reports as needed

Organize meetings, produce effective summaries, and coordinate catering as required

Plan and fully manage Executives sponsored events in Charlotte and other US locations

Managing visitors to the office and incoming calls and emails

Organize maintenance companies to keep the office clean, safe and all appliances in good working order

Develop and manage local travel vendor relationships (Travel company, hotels, ground transport)

Provide notary services to officers

Qualification

Executive support experienceCommunication skillsOrganizational skillsMS Office proficiencyNotary Public certificationTraining skillsMarketing experienceAttention to detailTime managementProject management