USC · 1 month ago
Assistant Office Manager, Campus Support and Intervention
Los Angeles, CA
Full-time
Onsite
Entry, Mid Level
$65K/yr - $70K/yr
2+ years expThe University of Southern California is one of the world’s leading private research universities, supporting a diverse student body. The Assistant Office Manager plays a crucial role in supporting department operations and managing financial processes to enhance student, faculty, and staff wellbeing and success.
E-CommerceFashionInternetRetail
Responsibilities
Oversee and manage all financial processes for the department
Creates, distributes, and updates reports and budgets
Maintains organizational systems and relationships with internal & external vendors and USC departments
Reviews and processes purchase orders, services agreements, and maintenance contracts
Prepares, processes and monitors all invoices, check requests, and travel and business reimbursements
Provides triage function for office that serves over 15,000 individuals annually, ensuring that they get connected with the right support system and resources
Enhanced triage – looking up critical info on a variety of databases before transitioning the work
Investigates, prepares, and presents necessary details to ensure proper processes are followed
Processes and monitors timekeeping and assists with routine employment matters (e.g., support recruitment, employment records maintenance)
Orders and maintains inventory of office supplies
Provides project support, as requested, planning and/or executing project activities to meet objectives
Provides technical support for office’s projects (e.g., marketing, registration, troubleshooting) and for office equipment and technologies
Coordinates department public relations functions, as assigned (e.g., events, seminars, webinars, workshops)
Arranges with vendors for sites, facilities, catering, guest accommodations, etc. for all departmental activities
Designs and coordinates production and/or distribution of marketing, branding, and promotional materials
Develops and maintains relationships with other campus departments to help them understand the mission and services of the department
Database management - identifying CSI needs, running and analyzing data for CSI cases
Coordinates emergency support for campus crises including after hours (e.g., travel, hotel accommodations, transportation, reimbursements, communications with vendors, etc.)
Generates emergency/critical incident outreach – communication
Supports AVP’s with day to day needs and functions
Oversees the purchasing of equipment, furniture and other building essentials
Serves as liaison with building and facility management teams
Conducts regular assessments of the facility as requested and submits works requests as needed. Maintain facility key tracking system
Qualification
Required
Bachelor's degree Accounting Or Bachelor's degree in related field(s)
2 years experience in a professional finance environment
Excellent written and oral communication skills
Demonstrated experience managing complex departmental financial processes and records
Preferred
3 years experience in a professional finance environment
Exceptional written and oral communication skills
Strong organizational instincts and attention to detail
Excellent interpersonal skills and proven success in cross-functional collaboration
Knowledge of human resources, purchasing, and procurement processes
Company
USC
USC is the UK's leading multi-branded high-street fashion retailer.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2013-02-28Acquired
Leadership Team
A
Angus Morrison
Co-Founder
David Douglas
Founder
Recent News
2025-10-09
Company data provided by crunchbase