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Inside Higher Ed · 4 weeks ago

Venue Sales & Event Coordinator

Philadelphia, PA

Part-time

Onsite

Mid Level

$17.98/hr - $21.63/hr

3+ years exp

The University of Pennsylvania is a world-renowned leader in education, research, and innovation. The Venue Sales and Events Coordinator is responsible for handling rental events in the Museum, ensuring excellent customer service while working closely with various teams and vendors during events.

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Responsibilities

Oversee a portfolio of events assigned to the position, from start to finish

Work closely with private clients and internal University and Museum clients, helping create seamless events for the constituents, including planning and logistics

Support the Director in activities and events relating to the department

Provide hands on support to catering and facilities teams when needed to ensure excellent service and be present at events from start to finish

Complete administrative duties as needed, including contracts, invoices, follow up correspondence, photography, social media presence, office supplies, and others as needed, using Altru or equivalent CRM software

Other duties and responsibilities as assigned

Qualification

Event management experienceCRM software proficiencyAttention to detailTeam playerDecision making

Required

High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required

Attention to detail and the ability to balance multiple projects simultaneously are required

Must be a team player and comfortable working in a busy, noisy environment; previous event management experience required

The candidate must have the ability to make decisions within the scope of responsibility, be highly reliable and dependable

The ability to occasionally work during evenings or weekends is required

The work environment typically includes sitting at a desk or table, standing, walking, and stooping

Occasional lifting of 25 to 50 lbs

Benefits

Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.