Lexington School District Two · 3 weeks ago
Executive Support Specialist / Bookkeeper - 240 Days
West Columbia, SC
Full-time
Onsite
New Grad, Entry LevelLexington School District Two is seeking an Executive Support Specialist – Bookkeeper for Northside Middle School. The role involves managing financial transactions, assisting with budget preparation, and performing secretarial duties to support the Principal and school operations.
Education Management
Responsibilities
Handles, records and deposits all money collected according to district policy
Assist the Principal in setting up budgets prior to the new school year
Manage expense and revenue accounts needed for posting budgets and reviews all budget postings for accuracy
Generate and manages purchase orders
Submit check requests in a timely manner to ensure timely payment
Check in supplies before distributing
Record and submit teacher attendance/absence documentation to payroll in a timely manner
Compile and submit payroll documentation in a timely manner
Maintain petty cash and accompanying documentation according to district policy
Manage Field Trip requests - submit requests on-line
Assist with daily attendance: signing in late students so the attendance clerk may enter data into PowerSchool in a timely manner
Assist with entering absence excuses into PowerSchool as needed to maintain current records
Principal’s secretary
Address phone call needs to the best of your ability before passing it on to teachers and/or administration
Prepare correspondence, calendars, roster, schedules, and letters as requested by administration
Maintain drill documentation (fire, intruder, weather, earthquake, etc) and notify appropriate, district level contacts
Submit work orders to Maintenance
Sure Watch contact – respond to school if called
Assist parents/visitors who enter the office with joy and enthusiasm
Assist Power School/attendance/registrar as needed (cross train to ensure smooth operation in her absence)
Sign in late students while attendance clerk enters them into PowerSchool
Complete all other duties/tasks as assigned by the principal
Register and withdraw students during the summer following district policies
Assist in obtaining special education documentation
Forward and request student records
Make necessary schedule changes
Update permanent records as needed
Oversee updates to ensure accurate information
Qualification
Required
High school graduate or equivalent
Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Exceptional proficiency with technology skills, i.e., websites, Microsoft Word, Excel, Powerpoint, Access, Publisher and digital photography
Excellent written and verbal communication, organizational, and telephone skills
Ability to interpret and apply detailed oral and written instructions
Ability to read and interpret documents
Ability to write routine reports and correspondence
Ability to speak effectively using Standard English before groups of employees of organization
Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Ability to pass a basic skills test and technology proficiency test
Ability to establish and maintain effective working relationships with students, staff and the community
Ability to perform duties with awareness of all district requirements and Board of Education policies
Must obtain Notary Certification within 90 days
Preferred
Associate's degree preferred
Company
Lexington School District Two
Lexington School District Two is steps away from downtown Columbia, South Carolina's capital city and home to the University of South Carolina.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Angela Cooper, Ed. D.,
Chief Human Resources Officer
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