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Jackson Walker LLP · 1 day ago

Legal Administrative Assistant - Environmental/Regulatory/Legislative

Austin, TX

Full-time

Onsite

Senior Level

5+ years exp

Jackson Walker LLP, the largest law firm in Texas, is seeking a Legal Administrative Assistant in their Austin office to provide high-level administrative support to the Environmental/Regulatory/Legislative Practice Group. The role involves maintaining communication with clients and attorneys, managing documents, and coordinating travel and meetings.

ConsultingLegalProfessional Services

Responsibilities

Maintain positive contact with attorneys and support staff, while observing confidentiality of client, personnel, and Firm matters

Coordinate and schedule travel, meetings, and appointments for attorney(s); assist with expense reimbursements

Provide accurate timesheet entry, review, and revision; participate in timely review and submission of prebills and/or client bills

Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner

Manage hard copy documents and transmit for safekeeping, profile electronic documents/e-mails, and manage distribution of correspondence and legal documents

Manage and prioritize incoming workflow to meet all deadlines

Perform other administrative and secretarial duties as requested

Qualification

Microsoft 365Legal document formattingAdministrative Law experienceContested Case LitigationDocument management systemGrammatical skillsClient communicationMulti-taskingOrganizational skillsCritical thinkingConfidentiality handling

Required

Excellent knowledge of Microsoft 365, especially Word and Outlook

Working knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents – inserting and labeling, converting pdf documents to Word

Proficient experience level working with a document management system (iManage experience a plus)

Good grammatical and writing skills

Comfortable communicating with clients in a professional manner

Must be highly organized and able to manage multiple concurrent projects

Ability to multi-task and work closely with attorneys in a fast-paced busy role

Ability to organize and prioritize numerous tasks and complete them under time constraints

Demonstrate the ability to think critically and show initiative

Ability to handle confidential documents and information appropriately

High school diploma or GED required

Minimum of 5 years' experience: Administrative Law and Contested Case Litigation Experience required (e.g., PUC, Railroad Commission, SOAH and TCEQ)

Experience with Data Rooms and Discovery Management