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J. Katz & Partners, Inc · 3 hours ago

Front Desk Legal Assistant

Mineola, NY

Full-time

Onsite

New Grad, Entry Level

J. Katz & Partners, Inc is a well-established New York personal injury defense law firm seeking a professional Receptionist with light legal administrative skills. The Legal Assistant/Receptionist will provide essential administrative and client-facing support to ensure the efficient operation of the law office, combining frontline reception duties with legal administrative tasks.

Staffing & Recruiting

Hiring Manager

Jeffrey Katz

Responsibilities

Greet clients, visitors, and vendors in a professional and courteous manner

Answer, screen, and route incoming calls; take accurate messages and follow firm protocols

Maintain a polished, organized, and welcoming reception area

Provide general, non-legal information to clients and route substantive inquiries to attorneys

Communicate professionally with insurance carriers, court personnel, experts, and vendors as directed

Prepare, format, and proofread correspondence/reports and basic legal documents at attorney direction

Assist with electronic filing and document submission, including NYSCEF when required

Organize and maintain electronic and physical client files

Enter and update case information in the firm’s case management system (e.g., Clio)

Assist with mail, deliveries, scanning, and document tracking

Provide general administrative support to attorneys and staff as needed

Qualification

Microsoft Office SuiteLegal case management softwareCommunication skillsOrganizational skillsCustomer service skillsProofreading skillsAttention to detailConfidentialityAdaptability