Fresh Del Monte · 1 month ago
Legal Operations Paralegal
Coral Gables-HQ, Coral Gables, FL, US
Full-time
Onsite
Senior Level
7+ years expFresh Del Monte is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. The Legal Operations Paralegal will support the Senior Vice President of General Counsel and Corporate Secretary by managing the daily operations of the Legal Department, optimizing workflows, and ensuring compliance with legal and organizational policies.
Food and BeverageFood ProcessingMarketing
Responsibilities
Oversee and manage the daily operations of the Legal Department, ensuring efficiency and compliance with organizational standards
Manages all aspects of Board preparations, focusing but not limited on filings, travel arrangements, and the organization of board materials and documentation
Develop and oversee the legal department’s budget, ensuring accurate monthly accruals, expense tracking, and preparation of financial reports, while providing insights into yearly budget spend and forecasts for the incoming year
Manages external counsel spend including billing software program, invoicing, RFP program, and communication with external and internal stakeholders
Implements and manages essential legal operations programs, including but not limited to Contract Management System and Ai Legal Systems
Supervise and provide guidance to administrative staff, including paralegals, legal assistants, and other team members
Coordinate and monitor the implementation of administrative services such as document management, corporate governance, trade compliance tracking, and reporting
Develop, implement, and refine processes to improve workflow efficiency and resource allocation
Manage attorney schedules, coordinate internal and external meetings, and ensure seamless communication between departments and external stakeholders
Ensure compliance with legal and organizational policies across all departmental activities and processes
Maintain accurate and organized physical and electronic records, ensuring compliance with confidentiality and data retention policies
Serve as the point of contact for internal departments and external vendors, managing relationships and contracts effectively, including managing outside counsel spend, invoice tracking, and payment processing
Manage ligation filings including wages of garnishment, receives service of process, and coordinates ligation matters with In-House counsel
Facilitate the onboarding, training, and integration of new staff members, ensuring they are equipped to meet departmental goals
Manage procurement, inventory, and maintenance of supplies, tools, and equipment essential to department operations
Oversee special projects, including software upgrades, office relocations, and process improvements
Collaborate with IT to ensure proper functionality of department-specific software and troubleshooting issues promptly
Prepare reports, presentations, and correspondence for department leadership and executives
Monitor and analyze workflow trends to recommend operational adjustments and enhance productivity
Support attorneys with document preparation, research coordination, and deadline management as needed
Enforce and maintain high standards of confidentiality, professionalism, and discretion within the department
Qualification
Required
Bachelor's degree required in Business Administration/ Legal Studies/ Operations Management/ Office Management or a related field
7 – 10 years of work experience in office management or administrative leadership, preferably in a legal department/ legal office/ working with General Counsel or other C-Suite team members
Proven experience in managing teams, financial budgets, and office operations
Experience with legal documentation, compliance requirements, and confidentiality protocols
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software
Strong knowledge of document management systems, scheduling tools, and project management software
Ability to troubleshoot basic IT issues and coordinate with technical support teams
Exceptional organizational and multitasking skills with keen attention to detail
Strong communication skills, both verbal and written, with the ability to interact effectively across all levels of the organization
Problem-solving mindset with the ability to anticipate challenges and implement proactive solutions
Ability to handle sensitive information with a high level of discretion and professionalism
Leadership skills to mentor, supervise, and inspire administrative and support staff
Preferred
Preferably with experience on financial reporting, budgeting, and expense tracking tools
Preferably with experience working in a global/ international/ public company
Company
Fresh Del Monte
At Fresh Del Monte Produce, we are dedicated to bringing fresh, wholesome products to consumers around the world.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1997-10-24IPO
Leadership Team
HANI EL-NAFFY
Director, President and Chief Operating Officer
Miles Fraser-Jones
Vice President of Sales & Product Management, Deciduous & Citrus (International)
Recent News
2026-01-20
2026-01-17
2026-01-17
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