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Stoel Rives LLP · 6 days ago

Editor 1/Knowledge Research Specialist

United States

Full-time

Remote

Mid Level

$55K/yr - $121K/yr

3+ years exp

Stoel Rives LLP is seeking an Editor 1/Knowledge Research Specialist to join their Firmwide Administrative Support Team. The role involves proofreading, editing complex documents, and utilizing AI-powered research tools to assist with legal research and documentation. The ideal candidate will thrive in a collaborative environment and possess strong technical skills in document processing and editing.

Legal

Responsibilities

Proofread and edit documents for grammar, punctuation, structure, and accuracy; locate, analyze and summarize references using legal databases and AI-powered research tools; assist with research requests; refine and verify AI-assisted content; consistently apply business, Firm, and appropriate court, agency and/or academic citation styles; audit and organize mathematical calculations and large data sets using Excel; and review/create tables of authorities

Format documents using advanced Word features including styles, outlines, special characters and references; manage redlines and file versions in local and DMS environments; and implement AI tools to generate templates and forms

Accurately track and record time in Firm timekeeping and ticketing systems

Collaborate with team on workload and coverage through ticketing system and communication; provide coverage for FAST members during periods of heavy workload; and contribute to process improvements and documentation

Analyze and delegate assignments and manage reservations during coordinator shifts; problem solve and communicate promptly with requestors if time or staffing constraints occur; coordinate with technology and knowledge management teams; and escalate concerns or issues to FAST Supervisor as needed

Strictly maintain confidentiality of all workflow and comply with Firm policies and ethics rules; expertly edit, proofread and cite check documents under deadlines; have consistent and prompt attendance; and be outstanding at client service

Qualification

ProofreadingCite CheckingAI-powered research toolsMicrosoft ExcelMicrosoft WordLegal databasesCollaborationCritical thinkingAttention to detailTime management

Required

Expert in English and proofreading, editing and cite checking complex documents

Proficient in using AI-powered research tools and databases to locate resources, fact check, and draft summaries

Thrive in a fast-paced, collaborative environment

Adeptly navigate and apply advanced software and AI-driven tools including Westlaw, Lexis+, Microsoft (CoPilot), and other evolving applications

Proofread and edit documents for grammar, punctuation, structure, and accuracy

Locate, analyze and summarize references using legal databases and AI-powered research tools

Assist with research requests

Refine and verify AI-assisted content

Consistently apply business, Firm, and appropriate court, agency and/or academic citation styles

Audit and organize mathematical calculations and large data sets using Excel

Review/create tables of authorities

Format documents using advanced Word features including styles, outlines, special characters and references

Manage redlines and file versions in local and DMS environments

Implement AI tools to generate templates and forms

Accurately track and record time in Firm timekeeping and ticketing systems

Collaborate with team on workload and coverage through ticketing system and communication

Provide coverage for FAST members during periods of heavy workload

Contribute to process improvements and documentation

Analyze and delegate assignments and manage reservations during coordinator shifts

Problem solve and communicate promptly with requestors if time or staffing constraints occur

Coordinate with technology and knowledge management teams

Escalate concerns or issues to FAST Supervisor as needed

Strictly maintain confidentiality of all workflow and comply with Firm policies and ethics rules

Expertly edit, proofread and cite check documents under deadlines

Have consistent and prompt attendance

Be outstanding at client service

Accurately type 50+ wpm

Intermediate in Microsoft Word and proficient in Excel, Outlook, PowerPoint, iManage, Adobe Acrobat, Litera Compare, Metadata Assistant, Laurel, Lexis, Westlaw, and Drafting Assistant/Deal Proof

Familiarity with AI-powered legal drafting/editing tools (e.g., CoCounsel, Lexis+AI)

Basic understanding of prompt engineering and ability to interact with generative AI systems

Able to analyze and improve AI-generated outputs

Operate Firm software and equipment

Read and interpret instructions

Focus for extended periods

Logically apply style guides

Accurately edit and cite check complex documents

Apply critical thinking to interpret and break down legal questions into researchable components and evaluate relevance and reliability of sources

Be organized and pivot as priorities change

Perform detail-oriented work in a high-pressure, fast-paced environment

Be professional at all times

Be a constant-learner, particularly in the use of AI tools

Work independently and collaboratively

Bachelor's degree in English, journalism, or related field required

At least three years of relevant experience in a deadline-oriented environment with a technical, legal or academic organization where core responsibilities included proofreading, editing and drafting complex technical or legal documents