William & Mary Libraries · 3 weeks ago
GRI Program Manager for Strategic Initiatives
William & Mary
Full-time
Hybrid
Mid Level
$50K/yr - $50K/yrWilliam & Mary Libraries is seeking a GRI Program Manager for Strategic Initiatives to provide comprehensive administrative and operational support to the Executive Director and leadership team. The role involves managing executive communications, coordinating board logistics, and ensuring a seamless experience for high-profile visitors and partners.
Higher Education
Responsibilities
Manage Executive Director's complex calendar including travel, meetings, and external commitments
Coordinate scheduling across multiple time zones with international partners and stakeholders
Prepare meeting materials, agendas, and follow-up communications
Handle sensitive and confidential communications and documents
Coordinate Executive Director's travel arrangements and logistics
Support Chief of Staff with board meeting logistics and communications
Coordinate with board members on scheduling and information requests
Manage relationships with high-level external partners and visitors
Handle VIP visit coordination and special event logistics
Maintain stakeholder contact databases and communication schedules
Serve as a primary point of contact for internal staff and external inquiries
Coordinate communications between the Executive Director and the leadership team
Manage organizational communications calendars and priority messaging
Draft polished email communications for senior leadership
Prepare thank-you notes and donor stewardship messages
Support Advancement stewardship through data review, spreadsheets, and formatted reports
Assist with cross-functional projects that require organization and clear communication
Maintain organizational documentation, files, and records
Coordinate with other university offices, including the president’s office, regarding high-profile visitors
Support office operations, facility-related needs, and general administrative processes
Assist with onboarding coordination
Provide backup support to administrative colleagues during high-demand periods
Help develop and manage branded materials and gift items for visitors, donors, and special guests, including inventory and procurement
Support events during peak times
Provide flexible operational support for tasks that contribute to a professional and well-run office
Qualification
Required
Bachelor's degree or equivalent combination of education, experience, and training
Advanced proficiency in Microsoft Office and calendar management systems
Experience supporting senior leaders or executive-level communications
Strong written and verbal communication skills
Demonstrated experience managing schedules, coordinating logistics, or supporting events
Experience engaging with external partners, senior leaders, or high-profile visitors in a professional setting
Ability to organize complex information into clear summaries, presentations, and work products
Preferred
Experience in higher education, nonprofit administration, or advancement
Prior experience as an executive assistant or administrative assistant
Experience supporting donor stewardship or donor relations
Familiarity with project management tools or processes
Company
William & Mary Libraries
William & Mary Libraries support and enhance teaching and research, and foster intellectual curiosity, creativity and lifelong learning.
1001-5000 employees
H1B Sponsorship
William & Mary Libraries has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (39)
2023 (34)
2022 (31)
2021 (22)
2020 (31)
Funding
Current Stage
Late StageCompany data provided by crunchbase