City of New York · 1 month ago
Personnel Coordinator
Queens, NY
Full-time
Onsite
Mid, Senior Level
$84K/yr - $182K/yr
4+ years expCity of New York is seeking a highly motivated, organized, and strategic professional to serve as the Division's Personnel Coordinator. The selected candidate will troubleshoot various personnel issues for approximately 900 employees and handle sensitive matters in a fast-paced environment.
GovernmentLegalPublic Relations
Responsibilities
Manage and process various leave requests, including FMLA, Sick Leave, Workers' Compensation, Advance Time, and Donated Time
Prepare Leave Request Forms and Personnel Request Forms for the Deputy Commissioner's signature
Initiate job openings in NYC's Citywide Personnel System (NYCAPS), write critical justifications, and complete paperwork for title changes, assignment increases, and new hires
Prepare managerial position description packages and track approvals from the Office of Management and Budget (OMB) and title changes with the Department of Citywide Administrative Services (DCAS)
Coordinate with Division Personnel Liaisons and Assistants for Parking, Signals and Automated Enforcement develop/update organization charts for personnel actions
Plan and organize interviews, coordinating administrative and operational directors and supervisors on civil service List calls and interviewing potential candidates at central office, virtual spaces, or field locations
Create, track, and maintain performance evaluations (PE) and probationary reports
Coordinate transfers for DOT employees from other Divisions
Compare monthly payroll reports to the TO Roster database and address discrepancies
Serve as a primary liaison, interacting with other DOT divisions including Human Resources, Budget, and Labor Relations, as well as the Advocate's Office and the Equal Employment Opportunity (EEO) and Diversity & Inclusion (EDI) office
Qualification
Required
Candidates must be serving permanently in the title of Administrative Manager, or be reachable on the Administrative Manager Civil Service list
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity
Education and/or experience equivalent to '1', '2' or '3' above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in '1', '2' or '3' above
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in '1', '2' or '3' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years
Preferred
Strong experience with the compliance and administration of civil service lists and law
Expert knowledge of NYC personnel systems such as NYCAPS, PRISE, and PMS
Excellent organizational and multitasking abilities with strong attention to detail and follow-through
Outstanding interpersonal and communication (oral and written) skills and the ability to interact effectively with diverse staff and management
Proficiency in Microsoft Office applications (Word, Excel, Outlook)
Benefits
Public Service Loan Forgiveness
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
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