Unlimited Labor Solutions · 1 month ago
Personal Assistant to Chief Executive Officer
DFW Metroplex
Contract
Hybrid
Mid Level
$25/hr - $30/hrUnlimited Labor Solutions/Mason Family Office is seeking a dedicated and highly organized Personal Assistant to support the CEO. This role is pivotal in ensuring the seamless operation of the CEO's schedule, overseeing special projects, and providing assistance with presentation and support for the Brand Ambassador program.
Human Resources
Hiring Manager
Jennifer Farrell, SPHR
Responsibilities
Manage the CEO's schedule, ensuring that all appointments, meetings, and obligations are well-organized. Prioritize and schedule meetings, both internal and external, to optimize the CEO's time
Assist in the planning and execution of special projects and events as assigned by the CEO
Research, analyze, and provide reports or recommendations for key initiatives
Personal errands related to business activities and events for the CEO
Serve as the primary point of contact between the CEO and internal/external stakeholders
Manage all incoming communications, including emails, phone calls, and requests
Collaborate with the CEO to create compelling and professional presentations and decks
Assist in the design, layout, and content creation for presentations, ensuring they are well-structured and visually appealing
Demonstrate strong written and verbal communication skills, with an ability to convey complex ideas clearly and concisely
Proofread and edit documents to maintain a high standard of communication
Support the CEO in the management of the Brand Ambassador program
Assist in identifying potential ambassadors and coordinating their activities
Arrange and coordinate travel arrangements, itineraries, and accommodations for the CEO
Ensure that all travel logistics are organized efficiently and within budget
Maintain and organize critical documents, files, and records
Assist in the preparation and distribution of presentations, reports, and other materials
Help plan and execute corporate events, conferences, and meetings
Coordinate logistics, including venue selection, catering, and transportation
Track and manage the CEO's expenses, ensuring they are submitted and reconciled in a timely manner
Act as liaison with IT helpdesk
Act as liaison with Facilities
Manage CEO office organization and cleanliness
Qualification
Required
Proven experience as an executive assistant, personal assistant, or office administrator
Exceptional organizational and time management skills
Strong communication and interpersonal skills
Proficiency in Microsoft Office and presentation software (e.g., PowerPoint)
High level of discretion and confidentiality
Ability to multitask and work effectively in a fast-paced environment
Flexible scheduling
Strong problem-solving skills and attention to detail
Preferred
Bachelor's degree preferred
Previous experience supporting C-level executives is preferred
Company
Unlimited Labor Solutions
Unlimited Labor Solutions is your partner in building and executing long-term labor plans for your business.
Founded in 2021
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Mike Mason
CEO Unlimited Labor
Company data provided by crunchbase