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HR&A Advisors · 1 day ago

Special Assistant to the CEO

New York, NY

Full-time

Hybrid

Mid, Senior Level

$110K/yr - $130K/yr

5+ years exp

HR&A Advisors, Inc. is an employee-owned company advising clients on urban development and quality of life improvements. They are seeking a Special Assistant to the CEO to provide strategic support, manage communications, and facilitate business development efforts.

ConsultingEnergyReal EstateRenewable Energy

Responsibilities

Collaborate with the CEO’s Executive Assistant to manage calendars, communications, and daily flow of work with precision and foresight

Prepare briefing materials, track follow-ups, and maintain systems that help the CEO stay ahead of priorities and operate smoothly

Support the CEO and Executive Leadership Team in advancing firmwide priorities and special initiatives. This includes tracking progress, surfacing issues, preparing concise materials for decision-making, and ensuring follow-through

Assist in drafting, editing, and organizing communications from the CEO, including internal updates, visuals and PowerPoint decks, external correspondence, and thought leadership content

Contribute to improving systems over time, including experimenting with new tools and AI-enabled workflows

Help organize and advance the CEO’s business development efforts by tracking opportunities, preparing research briefs, supporting outreach and follow-up

Help plan and prepare for internal and external meetings, including board and leadership meetings, speaking engagements, and key events. This includes agenda development, coordination with internal teams, preparation of materials, and tracking action items

As the role evolves, the Special Assistant will have opportunities to contribute to client engagements, internal firm initiatives, and emerging areas such as research and AI, aligned with both individual strengths and firm priorities

Qualification

Project ManagementCommunication SkillsOrganizational SkillsBusiness DevelopmentAI Tools ProficiencyService-orientedCuriosityDetail-orientedAdaptability

Required

5-10 years of experience managing complex work, coordinating across teams with senior leaders, and supporting organizational priorities

Action-oriented and solution-focused. Enjoys tackling complex problems, creating practical solutions, and following through to completion. Comfortable moving between strategic thinking and hands-on execution

Intentional and systems-minded. Brings order to complexity by planning ahead, thinking systematically, and building clear, effective processes

Highly empathetic and service-oriented. Understands different perspectives, builds trust easily, and takes pride in helping others succeed

Strong communicator. An excellent listener and a clear, compelling writer and presenter, with the ability to build relationships across personalities and seniority levels

Curious. Seeks feedback, learns quickly, and brings intellectual curiosity about how organizations operate and improve. Demonstrates resilience in the face of challenge

Adaptable and composed. Stays calm as priorities shift, reorients quickly, and balances structure with flexibility in fast-changing environments

Detail-oriented and highly organized. Brings precision to work, spots errors quickly, and maintains strong organizational and time-management practices

Experienced in complex environments. Brings experience in consulting, business operations, or similar settings, with exposure to project management, executive support, or cross-functional work

Comfortable with modern tools. Proficient in project management, presentation design, and productivity tools, with interest in using AI and new technologies to improve workflows