Pennington Biomedical Research Center ยท 3 weeks ago
Academic Program Coordinator
0360 William B. Hatcher Hall
Full-time
Onsite
Entry Level
1+ years expPennington Biomedical Research Center is part of Louisiana State University and Agricultural and Mechanical College, and they are seeking an Academic Program Coordinator. This role involves providing administrative support to multiple academic programs, managing budgets, coordinating events, and serving as a liaison for various academic inquiries.
Research
No H1B
Responsibilities
Make travel and accommodation reservations. Process travel, meal, accommodation, incidentals, and honoraria/stipend-related paperwork for visiting speakers
Process paperwork for costs associated with events (incl. catering and venue) for. Assist with making catering reservations/arrangements for events. Assist with booking venue reservations for events. Assist with scheduling events
Greets faculty, students, and visitors. Answers the main office phone. Assists callers and visitors with a variety of inquiries regarding academic questions, course scheduling, and use of Workday. Contacts appropriate units regarding problems/issues. Submit work orders for facility and telecommunication needs. Maintain office supply inventory. Order desk copies. Collects and distributes all incoming and outgoing mail. Attend appropriate trainings for job duties. Complete annual inventory for all Interdisciplinary Programs
Maintain spreadsheets and files for each of these groups for each program. Serve as liaison between graduate students and the Graduate School
Load courses, instructors and special topics for Interdisciplinary Programs adhering to University regulations and deadlines. Assists faculty with room change requests, adding students, and adjusting enrollment maxima. Override students into courses at that are full, with instructor's permission, and add students to courses that are designated as permission of instructor/department. Work with the Registrar and other departments concerning cross-listed courses. Serve as liaison to the Registrar's office for course additions and/or changes
Serve as Student Employment Partner in Workday. Responsible for HR actions in Workday for student workers and graduate assistants including hiring, onboarding, job continuations, compensation adjustments, separations, new positions, and requisitions. Supervises, trains, and assigns job duties for student workers. Ensures all student employees document work time correctly and paid correctly and in a timely manner. Maintain fund balance for each student to ensure funding limitation is not exceeded
Manage and maintain operating budget for ASPIRE and HSS Humanities Center. Review and distribute monthly ledgers to appropriate Program Directors. Research and correct any unauthorized charges. Calculate and report accurate balances. Complete journal voucher corrections to transfer unauthorized charges
Make travel arrangements and process spend authorizations and expense reports for all ASPIRE students and faculty mentors. Coordinate and process transportation, hotel reservations, meals, and honoraria for guests of all Interdisciplinary Programs. Responsible for event planning for all Interdisciplinary Programs. Other duties as assigned
Qualification
Required
Bachelor's degree
1 year of related experience
Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not needed as long as the candidate meets the required years of experience specified
Preferred
Bachelor's degree
2 years of experience with clerical support as the main duty
Experience with grant writing and management
Benefits
Health, life, dental, and vision insurance
Flexible spending accounts
Retirement options
Various leave options
Paid holidays
Wellness benefits
Tuition exemption for qualified positions
Training and development opportunities
Employee discounts
Company
Pennington Biomedical Research Center
Pennington Biomedical Research Center, a campus of Louisiana State University, is a world-renowned leader at the forefront of medical discoveries as it relates to obesity, diabetes, cardiovascular disease, cancer, and dementia.
201-500 employees
Funding
Current Stage
Growth StageRecent News
2023-07-07
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