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Wellmark Blue Cross and Blue Shield · 3 weeks ago

Administrative Assistant III - Marketing and Corporate Communications

Des Moines, IA

Full-time

Hybrid

Mid Level

4+ years exp

Wellmark Blue Cross and Blue Shield is seeking an organized and proactive Administrative Assistant to join their Marketing and Corporate Communications Team. In this role, you will provide strategic support to leadership, manage calendars and meetings, and handle various administrative tasks while maintaining a high level of professionalism.

Financial ServicesHealth InsuranceInsurancePersonal Health

No H1B

Responsibilities

Serve as a trusted partner to the leadership team, providing proactive and strategic support to ensure their success in driving initiatives

Act as a key point of contact for multiple leaders and key entry point to these critical functions, managing calendars & inboxes, scheduling meetings, handling all administrative tasks efficiently, and participating in the budget process

Proactively anticipate needs and provide strategic support to the leadership team, including preparing meeting materials, managing inquiries, compiling data/reports, and multi-tasking assignments and deadlines

Provide support for corporate sponsorships

Coordinate and facilitate communication between those supported and various stakeholders, both internally and externally, ensuring timely and effective follow-up

Maintain confidentiality and handle sensitive information with discretion, always maintaining a high level of professionalism

Take actions with limited direct supervision, utilizing independent judgement

Qualification

Microsoft OfficeAdministrative SupportProject SupportMarketing ExperienceBudget ManagementCommunication SkillsIndependent JudgmentAttention to DetailTime ManagementProblem SolvingFlexibility

Required

Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience

4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment

Strong Microsoft office product experience —e.g., Outlook, Word, PowerPoint, Excel and Visio

Strong and effective written and verbal communications skills

Effective project support, multi-tasking, and organizational skills, including time management and prioritization. Ability to succeed in a fast-paced office environment with multiple assignments and deadlines. Flexible and adaptable to change

Strong attention to detail with demonstrated accuracy

Ability to operate independently and make decisions by following procedures that may include ambiguity

High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others

Preferred

Marketing or Corporate Communication experience

Experience with Workday Finance

Confident using Microsoft Teams and other specialized Marketing and Corporate Communications software to manage budget and initiatives

Prior experience with Microsoft Team including experience with building out tool and finding ways to optimize usage and collaboration within teams channels is preferred

SharePoint experience

Experience with tracking and maintaining budgets for a team