University of Oklahoma · 3 weeks ago
Admin Support Specialist- TULSA
Tulsa, OK
Full-time
Onsite
Entry Level
1+ years expThe University of Oklahoma is seeking an Administrative Support Specialist to provide entry-level administrative support under direct supervision. The role involves maintaining office files, scheduling appointments, managing inventory, and preparing reports among other clerical tasks.
EducationHigher EducationUniversities
Responsibilities
Maintains office files that may be of a confidential nature
Schedules various appointments for office personnel and ensures administrative details are completed
Receives incoming calls for office personnel and refers to appropriate person
Records messages or responds to caller with routine information
Serves as a contact person for other employees or the outside public
Provides information regarding location or availability of materials, resources and services
Monitors and orders supplies for the office and completes requisitions
Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information
Reviews and responds to routine correspondence for the office personnel
Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules
Makes copies and assembles materials
Opens, routes, and prepares incoming and outgoing mail
May run errands for the department
Performs related duties as assigned to successfully fulfill the function of the position
Qualification
Required
High School diploma or GED
12 months office, clerical or administrative support experience
Working knowledge of office procedures
General office and customer service skills
Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
2026-01-16
The Journal Record
2026-01-11
The Journal Record
2025-12-25
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