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Eulerity · 1 day ago

Events & Office Coordinator, Part-time

NYC Metro Area

Part-time

Onsite

New Grad, Entry Level

$18/hr - $20/hr

Eulerity is seeking a part-time Events & Office Coordinator to assist with logistical planning and execution of client conferences while managing office administrative tasks. The role involves coordinating event logistics, managing vendor relationships, and supporting daily office operations.

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Growth Opportunities

Responsibilities

Assist with planning, organizing, and executing events, including communication with event staff, mailing managing vendors, and coordinating logistics

Help manage event budgets, track expenses, and ensure cost-effectiveness

Handle event logistics, such as venue setup, catering, and AV equipment

Coordinate with vendors, including catering, AV, and decorations, to ensure smooth event execution

This role blends handling the logistics of events and traditional office management with hands-on tasks, including coordinating payment of invoices, shipping materials, printing content, coordinating hotel booking, and keeping booth item inventory

Work closely with the marketing and accounting departments to process invoices and ensure timely payment to vendors

Manage sponsorship needs, including tracking deliverables and coordinating with internal team + external vendors

Track conference invoices and ensure timely follow-up

Organize and maintain accurate booth material inventory

Manage and handle the printing, packaging, and shipping of event materials, promotional items, and other necessary supplies

Help coordinate internal team member involvement in event preparation and execution, ensuring clear communication and task delegation

Work closely with marketing to ensure the creation and deliverables of event-specific content

Help manage hotel bookings and coordination for event attendees and staff, ensuring efficient and cost-effective arrangements

Facilitate communication and collaboration among team members regarding conference due dates and needs

Manage daily office operations and supplies

Coordinate scheduling and calendar management for team events

Maintain inventory of office including snacks and office supplies

Qualification

Event Planning ExperienceOrganizational SkillsCommunication SkillsVendor ManagementProblem-Solving Skills

Required

Event Coordination: Assist with planning, organizing, and executing events, including communication with event staff, mailing managing vendors, and coordinating logistics

Budget Management: Help manage event budgets, track expenses, and ensure cost-effectiveness

Logistics: Handle event logistics, such as venue setup, catering, and AV equipment

Vendor Management: Coordinate with vendors, including catering, AV, and decorations, to ensure smooth event execution

Event Planning Experience: Some experience in event planning or coordination is beneficial

Organizational Skills: Strong organizational and time management skills are essential

Communication Skills: Excellent communication and interpersonal skills are necessary

Problem-Solving Skills: Ability to troubleshoot issues and find solutions

Prior experience in event support preferred

Able to commit to a minimum of 15 hours per week to start with

Strong organizational and time management skills with the ability to prioritize and multitask effectively

Excellent communication and interpersonal skills to build rapport with colleagues at all levels

A positive attitude, a can-do spirit, and team player