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Phoenix Children's · 4 days ago

Sr Executive Assistant

Phoenix, AZ

Full-time

Onsite

Senior Level

7+ years exp

Phoenix Children's is a leading pediatric health system committed to providing exceptional care and innovative research for children and their families. The Senior Executive Assistant role involves providing advanced-level administrative support to senior executives, managing schedules, organizing meetings, and handling confidential information with discretion.

Health CareHospital

Responsibilities

Arranges and schedules a variety of complex meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling and minimizes conflicts and ensures deliverables

Develops and continuously demonstrates a deep understanding of organizational objectives, key activities and requirements in order to anticipate and proactively address the needs of the Executive team

Prepares agendas, assembles and organizes materials, including performing necessary follow up actions, initiates reminders, and records and transcribes minutes of meetings/presentations to various internal and external audiences, committees, and Boards to ensure thorough preparation, organization, and documentation of activities and outcomes

Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda

Provides support to the Senior Executives and other key leaders, including Directors of the Board, as needed; works effectively in a team environment, understands the needs of the overall group and backs up the other Sr. Executive Assistants

Handles sensitive information and confidential business matters with a high degree of discretion. Anticipates problems, critical issues and/or opportunities and acts accordingly

Plans, coordinates and creates executive-level, enterprise-wide communications and presentations by utilizing advanced Word, PowerPoint and Excel

Provides suggestions for new methods of working to improve effectiveness and efficiency

Performs miscellaneous job related duties as requested

Qualification

MS Office SuiteAdministrative experienceProject managementCustomer service skillsPlanning skillsCommunication skillsOrganizational skills

Required

High School Diploma or GED

Advanced-level experience in a Windows environment that includes use of MS Office Suite of products with a strong emphasis on Word, PowerPoint and Excel

Previous project-management experience in managing multiple complex and strategic organizational priorities and initiatives

Seven (7) or more years of administrative experience to include responsibility for support to senior level management

Excellent customer service skills, strong communications skills, and good planning and organizational skills