MIT Office of Resource Development · 1 month ago
Administrative Assistant 2, City Science
Cambridge, MA, 02139, USA
Full-time
Onsite
Mid Level
$27/hr - $32.90/hr
3+ years expMIT Office of Resource Development is seeking an Administrative Assistant 2 for the City Science research group within the Media Lab. The role involves providing complex administrative, financial, and operational support, primarily focusing on finance management and assisting with research activities in a fast-paced academic environment.
Fundraising
No H1B
Responsibilities
Provide complex administrative, financial, and operational support to the City Science research group
Monitor budgets and expenditures
Process purchasing, reimbursements, invoices, contracts, and independent contractor
Maintain financial records
Complete monthly Financial Review & Control
Assist with administrative components of grant applications
Manage PI and team calendars, meetings, and complex scheduling
Triage and respond to internal and external communications
Coordinate domestic and international travel, visas, itineraries, and expense reporting
Serve as primary information resource for group
Onboard new group members
Draft routine correspondence and support day-to-day operations
Support planning and coordination of the annual City Science Summit and other events
Facilitate logistics for research projects, exhibitions, meetings, and demos
Coordinate hiring and supervision of student workers and contractors
Support academic activities, visiting students, UROPs, and deadlines
Maintain research group website
Qualification
Required
High School diploma or equivalent
a minimum of three years administrative or related experience
strong organizational, communication, and customer service skills
high attention to detail, discretion, and ability to manage competing priorities
proficiency with Google Workspace and comfort learning new tools
Preferred
Associate or Bachelor's degree
experience in academic or research environments
familiarity with MIT systems
website, social media, or additional language skills
Company
MIT Office of Resource Development
At MIT, we pursue education, research, and innovation with a passion for serious impact.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Diana Castaneda
HR Business Partner/Operations Manager
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