Orchestra ยท 3 weeks ago
Finance and Operations Coordinator
New York, N.Y.
Full-time
Onsite
New Grad, Entry Level
$66K/yr - $80K/yrOrchestra is a full-service marketing-communications firm that offers clients unparalleled strategy, storytelling, and data science expertise. They are seeking a Coordinator to join the Finance & Operations team, responsible for providing administrative and operational support to senior executives and managing complex calendars and project deliverables.
MarketingPublic RelationsTelecommunications
Responsibilities
Provide high-touch administrative and operational support to the Chief of Staff and two senior executives, ensuring seamless follow-through on priorities, action items and deadlines
Manage complex calendars and scheduling across internal and external stakeholders, including meeting logistics, room and material preparation, and follow-up
Prepare meeting agendas, briefing materials and pre-reads, and capture clear, actionable notes and recaps that drive decisions forward
Serve as a central point of coordination for executive communications by triaging inboxes, drafting responses and ensuring timely, thoughtful follow-up
Track and organize projects, commitments and deliverables across multiple workstreams, proactively flagging risks and dependencies
Own and maintain internal documentation and knowledge-management systems to ensure information is accurate, accessible, and easy to navigate
Draft, edit and proofread internal communications, memos and project documentation with a high standard for clarity and tone
Support cross-functional work as needed, including resource management check-ins, training sessions and internal working meetings
Anticipate upcoming needs by conducting light research, preparing materials and ensuring leaders are well-positioned for meetings and events
Identify opportunities to streamline workflows and increase efficiency through process improvements and the thoughtful use of AI and productivity tools
Handle confidential information with integrity, discretion, and professionalism
Qualification
Required
Provide high-touch administrative and operational support to the Chief of Staff and two senior executives, ensuring seamless follow-through on priorities, action items and deadlines
Manage complex calendars and scheduling across internal and external stakeholders, including meeting logistics, room and material preparation, and follow-up
Prepare meeting agendas, briefing materials and pre-reads, and capture clear, actionable notes and recaps that drive decisions forward
Serve as a central point of coordination for executive communications by triaging inboxes, drafting responses and ensuring timely, thoughtful follow-up
Track and organize projects, commitments and deliverables across multiple workstreams, proactively flagging risks and dependencies
Own and maintain internal documentation and knowledge-management systems to ensure information is accurate, accessible, and easy to navigate
Draft, edit and proofread internal communications, memos and project documentation with a high standard for clarity and tone
Support cross-functional work as needed, including resource management check-ins, training sessions and internal working meetings
Anticipate upcoming needs by conducting light research, preparing materials and ensuring leaders are well-positioned for meetings and events
Identify opportunities to streamline workflows and increase efficiency through process improvements and the thoughtful use of AI and productivity tools
Handle confidential information with integrity, discretion, and professionalism
Strong organizational skills and the ability to prioritize and meet deadlines
Highly autonomous and skilled in managing up, with the ability to troubleshoot effectively and find solutions
Regularly employs clear, concise, and data-driven decisions, ensuring decisions are backed by accurate insights and metrics. Highly detail and process-oriented
Strong written and oral communications skills
Continuously seeks out opportunities to enhance efficiency, streamline processes, and evaluate new productivity tools for potential improvements
Excellent computer skills, including Google Suite products, Word, PowerPoint and Excel
Preferred
Familiarity with AI-powered productivity tools (e.g., Sana, Gemini, ChatGPT) and project management platforms (e.g., Monday, Asana)
Benefits
Medical, dental, and vision insurance for employees and dependents
Pre-tax commuter benefits
401K with a 4% employer match and no vesting period
Generous paid time off
Mobile phone reimbursement for data and minutes
Employer-funded life insurance
Discounted annual bikeshare membership
Corporate discounts through Tickets at Work
Company
Orchestra
Orchestra is an operator of a media and communications company that offers branding, designing, media relations, and other such services.
501-1000 employees
H1B Sponsorship
Orchestra has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (10)
2023 (28)
2022 (51)
2021 (37)
2020 (39)
Funding
Current Stage
Late StageRecent News
Company data provided by crunchbase