Vaco by Highspring ยท 1 day ago
Accounts Payable Specialist
San Diego County, CA
Full-time
Hybrid
Mid, Senior Level
$52K/yr - $69K/yr
5+ years expVaco by Highspring is a publicly traded biotech company committed to advancing scientific innovation and developing treatments for significant medical needs. They are seeking an experienced Accounts Payable Specialist to support the full Accounts Payable function, ensuring accurate and timely processing of invoices and contributing to continuous process improvement.
Staffing & Recruiting
Hiring Manager
Diana O.
Responsibilities
Process daily invoices (2-way and 3-way match), including complex/GMP-related invoices; work with internal teams to resolve discrepancies
Assist with weekly payment runs to ensure timely vendor payments
Monitor GR/IR reports and resolve outstanding items
Reconcile vendor statements; manage AP aging reports and follow up with suppliers as needed
Work with suppliers to correct or update banking information
Support system upgrades and implementations, including testing and documentation
Audit weekly employee expense reports for compliance and assist employees with resolving audit issues
Monitor unsubmitted expenses in Concur and follow up as needed
Provide day-to-day Concur support, including credit card reconciliation issues
Maintain accurate Desktop Procedures and assist with onboarding/training
Provide documentation for internal and external audits
Prepare Excel reports and support ad hoc reporting requests
Assist with 1099 reconciliation and filing
Provide backup AP processing support during absences or peak workload periods
Qualification
Required
Associate's degree in Accounting, Finance, or related field (or equivalent experience)
5+ years of Accounts Payable or relevant accounting experience
Strong understanding of AP processes and invoice workflows
ERP system experience (SAP and Coupa preferred); proficiency with Concur
Intermediate to advanced Excel skills
Excellent attention to detail, accuracy, and organizational skills
Strong communication and interpersonal skills for working with internal teams and vendors
Ability to work independently, prioritize tasks, and adapt to shifting demands
Customer service-oriented with a focus on continuous improvement
Preferred
Experience with 3-way match and resolving price/quantity variances
Strong SAP experience, especially related to new system implementations
Concur and T&E processing experience
Benefits
Bonus
Equity
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase