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Santa Fe Community College · 3 weeks ago

Operations Coordinator, Contract Training

Santa Fe, NM

Full-time, Contract

Onsite

Entry Level

$45K/yr - $62K/yr

2+ years exp

Santa Fe Community College is a Hispanic-serving institution dedicated to empowering students and strengthening the community. The Operations Coordinator for Contract Training is responsible for overseeing the college's Contract Training program, coordinating enrollment, managing resources, and providing administrative support to instructors.

Higher Education

No H1B

U.S. Citizen Only

Responsibilities

Works collaboratively with Human Resources and Payroll to hire Contract Training instructors and staff and leads new instructor orientation and new instructor onboarding

Creates procurement, contract and payroll process for creating and issuing contracts, purchase orders, third-party payments, and reimbursements for CT instructors

Schedules classes and events for CT college and third-party contract classes using scheduling software. Investigates and resolves room conflicts to ensure smooth class operations. Schedules off-campus courses, facilitates field trip classes and events, reserving college transportation for courses when needed

Enrolls students in all CT college and third-party vendor classes. Sends enrollment invoices to Accounts Receivable for invoicing

Receives and files all required instructor-generated paperwork

Produces timely and accurate data and reports for local, state, federal audit compliance

Provides department supervisor with supporting materials for grant procurement and compliance. Communicates directly with grant accountants to deliver requested information. Collaborates with other community programs to ensure fulfillment of grant requirements

Prepares work orders for maintenance and repair needs of offices, classrooms and public spaces to ensure all equipment is ready for class instruction

Purchases all instructional supplies, materials and equipment to ensure teachers have the necessary teaching tools

Contributes to production of marketing materials, campaigns, and catalogs to bolster the program’s visibility and student engagement

Qualification

Bachelor's DegreeContract Training experienceBannerWorkdayOffice administrative dutiesEnrollment software systemsScheduling software systemsBilingual (English/Spanish)