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Alchemy · 1 day ago

Executive Assistant, Founders

San Francisco, CA

Full-time

Onsite

Mid, Senior Level

$120K/yr - $175K/yr

4+ years exp

Alchemy is a company on a mission to bring web3 to a billion people by providing builders with essential tools for onchain products. The Executive Assistant will support the founder directly, managing schedules, coordinating logistics, and enhancing communication between teams while taking on significant responsibilities and ownership.

BlockchainDeveloper APIsDeveloper PlatformProductivity ToolsWeb3

Growth Opportunities

Responsibilities

Execution / Hustle: High energy and a bias towards action is a must. You don't wait to be told what to do - by then you've already done it

Highly Organized: To do this, you’ll need to combine high-level strategic planning with a maniacal focus on detail and progress. You’ll need to anticipate issues and proactively handle them

Stellar Communication: You’ll be in constant communication with our Head of Sales - this is the key to a great team. Giving them a great experience is ultra-important. High-quality written and verbal communication is absolutely key to success

Manages the daily schedule and coordinates logistics for all internal and external meetings, proactively managing conflicts and understanding the Head of Sales's priorities

Triages and prioritizes asks from their direct reports, investors, and the broader team; and exercises strong judgment and discretion with highly confidential information

Schedules and coordinates logistics for speaking engagements, conferences, or other special events (both onsite & offsite)

Work cross-functionally to ensure clear, efficient communication between teams

Creates, scales, and owns processes for the executive office. Must have an organized approach and know how to prioritize and coordinate multiple work activities in a fast-paced environment

Sets best practices on the admin team as a mentor and a leader. Helps the team work efficiently together, and partners with other leaders on career & growth plans for the admin team

Handles other administrative tasks, such as ordering lunch, planning business travel, processing expenses, and checking meeting times, etc

Has the ability to 'think ahead' of needs. This person will anticipate potential issues and handle them independently or assemble the right group to resolve them

Is able to quickly build trust and rapport with the Head of Sales and their immediate team, and can influence and push back when necessary

Qualification

Executive SupportProject ManagementStrategic ThinkingCommunication SkillsOrganizational SkillsCreativityIntegrityTeam CollaborationProblem Solving

Required

4+ years of work experience, 2+ years directly supporting Executives

Live in the Bay Area: We have an in-person culture, and it's an absolute blast. To be an effective team, we need to operate together in person daily

Integrity: You will have access to more of my sensitive information - both Alchemy and personal - than anyone else. Trust and integrity is an absolute must

Easy To Work With: We hugely value working with people who are relaxed and friendly while also being intense and absolute hustlers. Our lives are crazy and only getting crazier (in the best way possible :). You need to be able to go with the flow, laugh when it seems the hardest, and remember that everything always works out for the best!

Creativity: Come up with ways of doing things that other people said weren't possible. There is always a way

Strategic Thinking: How do we accomplish 10x what we're doing today? Planning out a long-term roadmap, figuring out how to automate everything, and executing on short-term solutions in tandem - how can we constantly improve?