Exchange Bank · 1 month ago
Closing & Disbursement Specialist
Santa Rosa, CA
Full-time
Onsite
Entry, Mid Level
$23.35/hr - $33.10/hr
2+ years expExchange Bank is seeking a Closing & Disbursement Specialist responsible for reviewing loans to ensure compliance with policies and procedures. The role involves managing the loan closing process and ensuring high-quality standards are maintained throughout the funding and disbursement stages.
BankingFinanceFinancial Services
Responsibilities
Ensure review of Commercial and Mortgage loans and Lease documents signed with all conditions met prior to funding/disbursement
Ensure file, credit memo, loan documents and escrow instructions are accurate and queued for funding/disbursement
Serve as liaison between title and escrow officers, Bank and client attorneys, loan participation banks, appraisers, environmental firms, customers, various Bank department team members and others as needed
Review preliminary report and title policy exception/easements and legal descriptions for pre-closing and post-closing documents to ensure they meet and satisfy bank policy
Monitor the appraisal review, flood insurance, and other insurance requirements for loan pre-closing
Ensure all closing documents are in balance and fully compliant once loan is closed. Enter into loan tracking system for appropriate follow up
Work with department management team to follow up on internal audit and outside examination exceptions as needed:
Fund new loan packages via cashier's check, deposit, credit, or wire as required; disburse credit line funds to borrower’s accounts (advances), after determining that proper protocol and authority has been met
Prepare/Process and submit ACH and Wire fundings and disbursements for approval in a timely and compliant manner as needed
Ensure review of Construction, Land Development, Residential, SBA, Commercial and Mortgage loans and Lease documents signed with all conditions met prior to funding/disbursement
Ensure file, credit memo, loan documents and escrow instructions are accurate and queued for funding/disbursement
Serve as liaison between title and escrow officers, Bank and client attorneys, loan participation banks, appraisers, environmental firms, customers, various Bank department team members and others as needed
Review preliminary report and title policy exception/easements and legal descriptions for pre-closing and post-closing documents to ensure they meet and satisfy bank policy
Monitor the appraisal review, flood insurance, and other insurance requirements for loan pre-closing
Ensure all closing documents are in balance and fully compliant once loan is closed. Enter into loan tracking system for appropriate follow up
Work with department management team to follow up on internal audit and outside examination exceptions as needed
Fund new loan packages via cashiers check, deposit, credit, or wire as required; disburse credit line funds to borrower’s accounts (advances), after determining that proper protocol and authority has been met
Prepare/Process and submit ACH and Wire fundings and disbursements for approval in a timely and compliant manner as needed
Issue payoff statements to Title Companies on construction and land development loans and ensure that repayments are processed accurately by the Loan Service Center
Perform other duties as assigned
Perform other duties as assigned
Qualification
Required
Basic knowledge of Commercial Real Estate, Mortgage lending, Construction, SBA and Consumer loan closing and disbursement/funding methodology and procedures
Basic knowledge of regulatory compliance requirements
Skills operating a personal computer particularly Microsoft Office Suite (Word, Outlook, Excel) and Web/Internet usage
A combination of education and experience equivalent to an associate's degree in business or related field; and/or knowledge typically gained through a minimum of two years of experience in banking or other administrative field
Ability to stand, bend, stoop, sit, walk, twist and turn
Ability to lift up to 25 pounds occasionally
Ability to use a computer keyboard and calculator
Work environment is indoors, majority of the time is spent sitting at a desk
Preferred
Intermediate knowledge of Commercial Real Estate, Mortgage lending, Construction, SBA and Consumer loan closing and disbursement/funding methodology and procedures
Intermediate knowledge of regulatory compliance requirements
Intermediate knowledge and understanding SBA SOP
A combination of education and experience equivalent to an associate's degree in business or related field; and/or knowledge typically gained through a minimum of two years of experience in Construction, Commercial, and/or Residential lending
Company
Exchange Bank
Exchange Bank provides banking and financial services for personal, commercial trust and investment.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
A.J. Vazquez
Branch Manager III, Vice President
Dorothy Rodella
VP & Branch Manager
Recent News
Business Wire
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2025-10-21
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