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Bestpass by Fleetworthy · 4 hours ago

International Multi-Subsidiary Accounts Payable Coordinator

Albany, NY (Hybrid)

Full-time

Hybrid

Entry, Mid Level

$60K/yr - $80K/yr

2+ years exp

Bestpass is a leader in toll management solutions for commercial fleets, and they are seeking an International Multi-Subsidiary Accounts Payable Coordinator. This role involves managing accounts payable activities across multiple subsidiaries, ensuring accurate invoice processing, timely payments, and compliance with financial policies.

Information TechnologyRailroadSoftwareTransportation

Growth Opportunities

Responsibilities

Process high-volume invoices for multiple international and domestic subsidiaries (Approximately 3,000 invoices per month across 6 subsidiaries)

Validate invoice accuracy, including pricing, coding, approvals, and purchase order matching

Ensure accurate general ledger coding and subsidiary allocation

Maintain electronic AP workflow systems and route invoices for approval

Monitor invoice queues to ensure timely processing and follow up with approvers

Handle annual 1099-MISC calculations, form creation, and timely submission to the IRS and vendors

Serve as the primary contact for vendor inquiries across all regions

Maintain vendor files, including W-8/W-9 documentation, payment information, and compliance forms

Resolve vendor discrepancies, payment issues, and statement reconciliations

Build strong vendor relationships while ensuring compliance and company policy adherence

Subcontractor COI validation when working on job sites/ offices

Prepare weekly payments including Credit Card, ACH, wire (domestic and international), and check runs

Ensure currency accuracy and support foreign currency payment processes

Monitor success of all ap payments including credit card, ACH, Wire and Check

Coordinate with treasury teams regarding cash flow and funding needs

Validate bank details to prevent fraud and ensure secure payment practices

Support AP operations for multiple subsidiaries, including adherence to local country tax rules and regulations

Ensure compliance with internal controls, audit requirements, and company policies

Support intercompany transactions and cross-subsidiary expense allocations

Assist with month-end close tasks including AP accruals, reporting, and reconciliation

Run and maintain AP aging reports for each subsidiary

Provide metric reporting such as invoice volume, payment cycles, and unresolved AP issues

Assist with audits (internal, external, and regulatory) by preparing requested documentation

Identify efficiencies to streamline AP processing for multi-entity operations

Contribute to AP system upgrades, automation initiatives, and workflow enhancements

Document internal AP processes and support global standardization

Qualification

Accounts PayableAP Automation ToolsMulti-Currency ProcessingExcel ProficiencyFinancial SystemsAnalytical SkillsCommunication SkillsProblem-SolvingAttention to DetailOrganizational Skills