Administrative Assistant 2, City Science jobs in United States
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Massachusetts Institute of Technology · 3 weeks ago

Administrative Assistant 2, City Science

positionCambridge, MA
timeFull-time
remoteOnsite
seniorityMid Level
date3+ years exp

Massachusetts Institute of Technology is seeking an Administrative Assistant 2 for the City Science research group. The role involves providing complex administrative, financial, and operational support to facilitate daily research activities in a fast-paced academic environment.

EducationHigher EducationUniversities
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H1B Sponsor Likelynote

Responsibilities

Provide complex administrative, financial, and operational support to the City Science research group
Monitor budgets and expenditures
Process purchasing, reimbursements, invoices, contracts, and independent contractor
Maintain financial records
Complete monthly Financial Review & Control
Assist with administrative components of grant applications
Manage PI and team calendars, meetings, and complex scheduling
Triage and respond to internal and external communications
Coordinate domestic and international travel, visas, itineraries, and expense reporting
Serve as primary information resource for group
Onboard new group members
Draft routine correspondence and support day-to-day operations
Support planning and coordination of the annual City Science Summit and other events
Facilitate logistics for research projects, exhibitions, meetings, and demos
Coordinate hiring and supervision of student workers and contractors
Support academic activities, visiting students, UROPs, and deadlines
Maintain research group website

Qualification

Google WorkspaceCustomer service skillsOrganizational skillsCommunication skillsDiscretionCompeting priorities managementMIT systems familiarityWebsite skillsSocial media skillsAdditional language skillsAttention to detail

Required

High School diploma or equivalent
a minimum of three years administrative or related experience
strong organizational, communication, and customer service skills
high attention to detail, discretion, and ability to manage competing priorities
proficiency with Google Workspace and comfort learning new tools

Preferred

Associate or Bachelor's degree
experience in academic or research environments
familiarity with MIT systems
website, social media, or additional language skills

Company

Massachusetts Institute of Technology

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Massachusetts Institute of Technology is a research university that conducts research and offers educational courses.
dateFounded in 1861
location
Cambridge, Massachusetts, USA
people-size5001-10000 employees
web-link
http://web.mit.edu

H1B Sponsorship

Massachusetts Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (275)
2024 (202)
2023 (197)
2022 (201)
2021 (148)
2020 (131)

Funding

Current Stage
Late Stage
Total Funding
$1.11B
Key Investors
US Department of EnergyAlfred P. Sloan FoundationMassachusetts Life Sciences Center
2023-08-15Grant
2021-01-01Grant· $1.5M
2020-01-30Grant· $0.07M

Leadership Team

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Carlos Botelho de Paula Filho
Chief Technology Officer at Center for Collective Intelligence (CCI)
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Gaspare LoDuca
Vice President for Information Systems & Technology and CIO
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