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Palm Beach Atlantic University · 18 hours ago

Coordinator, Office of Spiritual Life

West Palm Beach, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Palm Beach Atlantic University is seeking a Coordinator for the Office of Spiritual Life to assist the Dean with daily operations and communication logistics. The role involves coordinating chapel programming, connecting students with resources, and providing outstanding service to the PBA community.

Higher Education

Culture & Values

H1B Sponsor Likely

Responsibilities

Assists with preparing the yearly chapel schedule, maintaining the calendar, and scheduling meetings with students, faculty, and staff desiring pastoral care

Creates and edits written communications as requested

Coordinates with the university stakeholders regarding arrangements for Convocation, American Free Enterprise Day, Founder’s Day, Honor’s Day, Baccalaureate service and other special chapel events

Processes required forms to reserve locations and chapel preparation logistics (set-up, etc.)

Sends timely communications to chapel guests including invitations and detailed information needed for chapel appearances

Coordinates with key stakeholders on housing, travel, meal arrangements, and other details for overnight chapel or special event guests

Adds chapel events to the designated tracking platform (iAttended), Student Activities calendar, Navigate 360, and the Spiritual Life staff Outlook calendar

Serves as liaison between departmental chapel requestors and potential guest speakers

Coordinates requests and proposals for additional chapel opportunities and secures approvals

Compiles information for weekly emails and newsletters to faculty, staff, and students with opportunities for the upcoming week

Coordinates coverage for Chapel Discipleship Leaders during the weekly chapel services and office hours

Coordinates preparations for announcements, chapel pre-roll, speaker A/V needs, chapel seating, monitoring, and mentorship

Oversees tasks related to chapel attendance, including scanning, imports to database, generating grade lists, recording grades, recording/administering Chapel engagement and success processes (including communication with students) other chapel issues as assigned/needed

Maintains Chapel attendance and exemption files. Tracks, monitors and assists students on Chapel Success and Engagement plans

For students not in good standing, verifies church volunteer hours and follows-up with students throughout the semester

Sends mid-term credit reminders to all students

Coordinates make-up assignments to qualifying students

For chapel exemption, verifies and approves Work Verification Forms each semester and adds chapel exemption course to student schedules as applicable (e.g. student teachers, work exemption)

Partners with campus offices regarding student issues involving chapel registration, conflicts, accessibility, and attendance

Tracks and oversees the maintenance and repair of office equipment and devices. Submits work orders as needed

Processes honorarium checks, purchase orders, petty cash requests, and check requisitions for any items related to the Chapel Office or Chapel Programming

Assists with purchasing card receipt upload, allocation and coding as well as verification

Schedules and supports tasks assigned to students participating in Federal Work Study programs

Other duties as assigned

Qualification

Bachelor's degreeCustomer Service OrientationProfessionalismLeadership/InfluenceProjectTechnology aptitudeAttention to DetailEffective CommunicationProblem-solvingTime ManagementTeamwork & Collaboration

Required

Bachelor's degree in business administration, communication, ministry, education, or related field, required

2+ years' experience in a Christian university setting and/or in planning, coordinating, or other related experience

Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times

Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic

Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey

Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye

Confidentiality – Maintains the necessary confidentiality and discretion required for the position

Creativity – Ability to think creatively and design creative solutions to problems

Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences

Leadership/Influence – Ability to motivate, coach and develop others, as well as influence a group of people to achieve common goals, and implement university strategies. Strong supervisory skills

Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner

Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines

Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally

Technology – Strong aptitude to learn new technologies as department processes evolve

Ability to work non-routine hours during certain times of the year

Ability to sit for prolonged periods of time

Ability to traverse campus and stairs

Ability to lift/move objects up to 25 pounds

Company

Palm Beach Atlantic University

Palm Beach Atlantic University is a school in West Palm Beach.

Founded in 1968

West Palm Beach, Florida, USA

501-1000 employees

http://www.pba.edu/

H1B Sponsorship

Palm Beach Atlantic University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (2)

2023 (4)

2022 (2)

2021 (2)

2020 (1)