City of Somerville · 1 month ago
RSJ Commissions Coordinator
Somerville, MA
Full-time
Onsite
Mid Level
$75K/yr - $75K/yr
3+ years expThe City of Somerville is seeking a collaborative professional for the role of Commissions Coordinator. This position provides administrative and technical support to various commissions focused on racial and social justice, ensuring effective communication and project management within the department.
Communities
Responsibilities
Serves as a resource for the City and residents regarding the Human Rights Commission, Somerville Women’s Commission, and the Somerville Commission for Persons with Disabilities
Serves as a liaison for the RSJ department regarding questions, concerns, complaints related to HRC, SCW, and SCPD Commissions; screens and responds to correspondence and inquiries
Serves as a liaison between these volunteer bodies, City departments, City Council and the broader Somerville Community
Serves in an advisory capacity for events and strategic planning
Communicates and translates City policies, practices, and procedures clearly and efficiently while differentiating between authoritative directives and opportunities for collaboration
Provides technical assistance to the City regarding HRC, SCW, and SCPD issues and activities
Guides and assists the HRC, SCW, and SCPD plans and oversees the progress of the plan’s goals and objectives in collaboration with the respective leadership of the Commission
Involves significant public contact as well as interaction with other related City officials and entities
Research and assists with City programs to enhance HRC, SCW, and SCPD related awareness
Helps to develop written and web-based materials to disseminate information regarding HRC, SCW, and SCPD; collects and maintains a current library of HRC, SCW, and SCPD materials; locates, assembles and analyzes information related to the commissions’ activities and interests
Represents the commissions in meetings with groups and organizations for purposes of collecting information and describing the Commissions’ programs
Performs a varied number of tasks requiring considerable exercise of judgment and initiative within the guidelines established by the City Ordinances
Attends public meetings as necessary to represent the City’s interests. Required to work flexible hours, including night and weekend meetings and events
Performs outreach in the community regarding available resources and to gather information about needs; provides necessary public information to the community on programs and services offered by various agencies and government bodies
Ensures that appropriate processes are in place to provide for the prompt and equitable resolution of complaints and inquiries from the public; recommends resolutions to complaints; maintains correspondence and documentation of the compliance procedure; and prepares complaint case summaries where necessary
Arranges approved requests for accommodation, alternate formats, etc. with appropriate staff members
Posts meeting minutes and agenda. Prepares reports for meetings
Promotes dialogue, facilitates interaction and strengthens alliances with a wide variety of public and private leaders, officials; with local, State and Federal agencies; and with external constituencies that represent and support human rights, women’s rights and accessibility rights
Responds to individual requests for information on activities and programs related to the HRC, SCW, and the SCPD
Confers regularly with other City staff on general strategies and specific projects to accomplish the work of the Commissions’, these departments include but are not limited to the Executive Administration, the City Clerk’s Office, the Intergovernmental Affairs department, the Law Department, and Information Technology
Develops, prepares and maintains orientation and training materials for Commissioners, including arranging and/or developing periodic training on specific topics identified to support the work of the Commissioners
Facilitates opportunities for the Commissions to engage the media to raise awareness of the Commissions mission with the RSJ Public Information Officer
Identifies grant funding opportunities and assists with applications to support Commission activities
Facilitates budget planning and management of expenses where applicable for the Commissions
Performs similar or related work as required, directed, or situation dictates
Qualification
Required
Bachelor's degree in human services, humanities, law, political science, public administration, civil rights, women's studies, gender studies, equity, sociology or a related field
Three (3) years' experience in a related field
Strong demonstrated commitment to equity, community empowerment and capacity building
Working knowledge of office procedures and practices
Knowledge and understanding of city structure, operations, and Robert's Rules of Order
Understanding of Commonwealth's government
Knowledge of current social, economic and political issues affecting women and people with disabilities
Knowledge of commissions procedures and practices
Knowledge of stakeholder and community engagement
Knowledge of volunteer recruitment and engagement
Ability to establish and maintain effective and harmonious working relationships with City officials and departments, and the general public
Ability to communicate effectively in written and oral form
Ability to establish and maintain complex record keeping systems
Ability to operate a telephone and standard office equipment
Ability to manage multiple tasks in an efficient manner
Ability to adapt to fast paced, crisis driven environment
Skill in operating computers and applicable word processing and statistical applications
Excellent customer service skills
Time management skills and organizational ability
Skilled in persuasion, policy building, patience and exceptional oral and written communications
Policy development and project management skills
Benefits
4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union. Public Health Nurses are part of Union A (SMEA).
Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
Dental coverage low and high plans through Cigna
Vision care through Vision Service Plan (VSP)
Long term disability through Sun Life
Group and voluntary life insurance through Boston Mutual
Health Care and Dependent Care flexible spending through Benefit Strategies
Deferred compensation plans through a choice of three vendors
Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
Annual cancer screening & wellness release
Somerville Retirement Pension System
Tuition reimbursement
MBTA pass program
FREE Blue Bikes membership
Eligible employer for the Public Service Loan Forgiveness Program (PSLF)
Company
City of Somerville
Somerville is a city in Massachusetts located two miles northwest of Boston. As of 2010, the city had a total population of 75,754 people.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Andrea Caruth
Deputy Chief Procurement Officer
David Goodridge
Chief Information Officer
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