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State of Florida · 3 weeks ago

CONTRACT ANALYST II - 55004765

Lake City, FL

Contract

Onsite

Mid Level

$48K/yr - $62K/yr

4+ years exp

The State of Florida Department of Transportation is seeking a Contract Analyst II to improve safety and enhance mobility within the Florida transportation system. The role involves managing procurement processes, reviewing proposals, and ensuring compliance with federal and state regulations.

Government Administration

Responsibilities

Prepares project schedule and reviews procurement activities as necessary

Provides guidance to Department personnel concerning established procurement processes and policies

Prepares and posts advertisements and ensures compliance with applicable procedures

Coordinates with Project Manager to determine appropriate work types to be advertised based on the Scope of Services document

Keeps Technical Review Committee (TRC) apprised of schedule changes and the procedure as the acquisition progresses

Reviews Letters of Response and Technical Proposals for responsiveness and verifies/confirms consultant meets minimum technical qualification requirements as specified in the advertisement and in Rule 14 -75, F.A.C

Ensures Letters of Response and Technical Proposals are in compliance with Federal Brooks Act for professional services contract acquisitions

Prepares and issues the professional services Request for Proposal (RFP) to the shortlisted consultant firms as required

Reviews TRC written recommendation to the selection committee to ensure recommendation conforms with the Acquisition of Professional Services procedural requirements

Prepares longlist, shortlist and final selection packages for use by the Selection Committee

Combines and averages technical scores from all TRC members, and prepares ordinal matrix for the Selection Committee

Properly notices shortlist and/or final ranking

Meets with consultants as necessary to address award questions

Reviews, evaluates and analyzes consultant audit package submittals

Audits fee proposals and performs cost analysis

Ensures that costs are fair, competitive and reasonable in accordance with Federal law (23 CFR 172) and State law (section 287.055, F.S.)

Performs comparative analysis of partially burdened rates in relation to the Consultant Wage Rate Averages Report by Job Classification for Job Class Wage Rates Updated from Automated Fee Proposal (AFP) spreadsheets

Makes recommendation of Operating Margin based on quartile values

Negotiates published fee schedule rates

Makes determination on whether a firm is allowed to utilize a published fee schedule

Reviews audit information to determine whether a firm is allowed premium overtime

Ensures that necessary federal, state, and Department certifications are received

Determines if staff are classified correctly based on licensure, certification, and education

Reclassifies staff in accordance with Negotiation Handbook

Schedules conference facilities and represents the Procurement Services Unit in conducting procurement related meetings

Schedules and facilitates public meetings as required

Coordinates and schedules debriefing meetings as needed/requested

Ensures that the agenda for all public meetings is followed and that the meeting is held in accordance with sections 286.0114, and 286.011, F.S

Responsible for facilitating Oral Presentations and Consultant Interviews in compliance with the Request for Proposal

Documents and maintains meeting minutes for all public meetings

Prepares consultant agreements, including all contract actions such as original agreements, supplemental amendments, amendments, time extensions, certification of completion, etc.; ensures all necessary contract language and terms are included and the appropriate method of compensation is utilized

Ensures proper budget is available and secures funds commitment/approval prior to execution of the agreement

Obtain proper authorization to proceed if adding any non-professional services firms to a contract

Performs necessary cost analysis for amendments adding subconsultants

Validate that the rates are fair, reasonable, and competitive in accordance with federal and state law

Enters all required data into the Consultant Invoice Transmittal System (CITS) in an accurate and timely manner

Provides assistance and troubleshooting for consultants with invoicing issues

Enters and maintains required information in the Florida Department of Transportation Florida Accountability Contract Tracking System (FDOT FACTS), Procurement Development Application (PDA), and other computer systems as necessary

Compiles procurement related data

Qualification

Procurement processesContract managementCost analysisData analysisMathematical calculationsDocument reviewCommunication skillsProblem-solvingRelationship building