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Orgill · 1 week ago

Administrative Assistant

Collierville, TN

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Orgill is seeking an Administrative Assistant/Mail Center assistant who will perform as a receptionist in the front lobby. The role involves directing calls, managing incoming and outgoing mail, and operating mail handling equipment.

Hardware

Responsibilities

Answers and directs calls to proper departments, greets guests in lobby, and maintains a professional appearance and environment in lobby

Receive and distribute incoming/outgoing mail as follows:

Operate mail handling equipment as directed

Open mail from outside sources, sort, distribute according to established guidelines

Pick up and deliver intra-company mail according to delivery schedules

Assist in packaging and distribution of branch and salesman mail

Sort and insert invoices and statements for customers

Maintain log on postage usage according to established procedures

Qualification

Postage meter operationPC proficiencyMail handling proceduresSorting mailMulti-taskingCommunication skills

Required

Six months of prior office services experience as receptionist and/or mailroom clerk

High school diploma or equivalent

Excellent communication skills. Must be able to deal calmly and professionally with irate or even abusive callers

Ability to interact with internal customers and work as part of a team

Ability to work in a very fast paced environment

Must be able to easily multi-task by answering multiple calls and interacting with guests at the same time

Ability to use and maintain high volume postage meter machines on a daily basis

Ability to use a PC based computer running Windows, including Microsoft Outlook and Word on a daily basis

Knowledge of basic mail and FedEx/UPS handling procedures including different shipping methods in order to assist and advise internal customers on the best way to ship or mail based on cost and time constraints

Ability to accurately sort large volumes of mail