TerraFirma · 1 month ago
Government Contracts Administrator
Robot Ranch (Austin,TX)
Full-time
Onsite
Entry, Mid Level
2+ years expTerraFirma is a company focused on redefining construction through automation, founded by former SpaceX engineers. They are seeking a Government Contracts Administrator to support a major U.S. Government program by managing contract invoicing, compliance documentation, and government-required reports to ensure critical equipment is deployed effectively for disaster response.
Responsibilities
Prepare and submit contract invoices on the required schedule, including supporting documents and follow-ups through payment
Track expenses and organize receipts and documentation needed for reimbursement and audits, including costs related to field deployment and response readiness
Coordinate government-required reports and deliverables by gathering inputs, assembling submissions, and tracking due dates and approvals, supporting time-sensitive disaster relief milestones
Work with external accountants and attorneys on billing structure, compliance questions, and contract administration needs
Maintain clean, audit-ready contract records, including submission logs, supporting documentation, and government feedback tracking
Build templates, trackers, and checklists that make invoicing, compliance, and deliverables simple and repeatable, especially for rapid-response operations
Qualification
Required
2+ years of experience in operations, coordination, finance or administration, or contracts work (government contract experience is a plus)
Highly organized and detail-oriented, with comfort owning deadlines and document-heavy workflows
Strong spreadsheet skills (Excel or Google Sheets) and ability to reconcile data across sources
Able to learn invoice and documentation requirements quickly and apply them consistently
Interest in supporting disaster relief, recovery, and mission-driven operations
Austin, TX (on-site). If not currently in Austin, relocation is available
Benefits
Medical, dental, and vision coverage
Paid time off
Company holidays
Company
TerraFirma
At TerraFirma, we’re redefining how the world moves earth for construction.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase