The MJ Companies · 1 week ago
Office Coordinator
Phoenix, AZ
Full-time
Onsite
Entry Level
1+ years expThe MJ Companies is seeking an Office Coordinator to manage core office functions that support a productive work environment. The role includes responsibilities such as supply and inventory management, handling mail and shipments, maintaining office equipment, coordinating office events, and providing backup administrative support as needed.
ConsultingInsuranceRisk Management
Responsibilities
Manage and maintain inventory of office supplies and reorder as needed
Keep supply rooms, storage areas, and common spaces organized and accessible
Maintain accurate inventory counts and reconcile any discrepancies
Receive, sort, and distribute incoming mail and packages daily
Prepare outgoing mail and shipments, ensuring proper packaging, labeling, and scheduled pickup
Track or troubleshoot shipments with vendors or carriers when needed
Maintain cleanliness and readiness of shared office spaces, including kitchen, coffee machines, front lobby, conference rooms, and copy areas
Monitor printer usage, supplies, and functionality; coordinate service requests and order toner or other consumables
Submit and follow up on facility-related service tickets
Coordinate office events, including food orders, décor, setup, and cleanup
Provide hospitality support for guest visits and ensure common spaces present a professional environment
Serve as backup to the Executive Coordinator during absences
Assist with routine administrative tasks, scheduling support, or other duties assigned
Qualification
Required
High school diploma or equivalent required
1–2 years of experience in office administration, facilities coordination, hospitality, or a related support role
Working knowledge of basic office equipment (printers, postage machines, copiers) and standard office procedures
Proficiency with Microsoft Office (Outlook, Word, Excel) and the ability to learn new systems and tools quickly
Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously
Preferred
Associate degree in business, administrative support, or related field preferred but not required
Experience coordinating mail, shipments, or vendor services preferred
Experience supporting events, meetings, or office logistics is a plus
Company
The MJ Companies
The MJ Companies exists to inspire the success, fulfillment, and wellbeing of each person it serves: associates and their families, business partners, clients, and the community.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Cindy H. Stellhorn
Executive Vice President/Partner
Britni Shrout
Chief Marketing Officer
Company data provided by crunchbase