Henry Ford Health · 4 weeks ago
Senior Administrative Secretary (Full Time/Detroit) - Mosaic CIN
Detroit, MI
Full-time
Onsite
Senior Level
5+ years expHenry Ford Health is seeking a Senior Administrative Secretary to provide secretarial, clerical, and administrative support services. The role involves preparing correspondence, scheduling meetings, maintaining files, and conducting special projects under the supervision of leadership.
BiotechnologyHealth CareHealth InsuranceMedical
Responsibilities
Performs a wide variety of typing duties, such as composing correspondence and preparing forms, tables, charts, records, statistical tables, schedules, and so forth, which are often confidential in nature
May assign or check work of lower-classified secretarial or clerical employees
Assists in preparing complex administrative reports, statements, rosters and so forth. Performs difficult data and/or information gathering. Computes complex calculations, and drafts and prepares special reports/analyses for review by supervisor
Reviews and screens visitors and telephone calls, ascertains callers’ needs, and tactfully refers callers to appropriate personnel. Responds to inquiries concerning general administrative activities and operations, and refers complex and/or sensitive inquiries to appropriate person(s)
Regularly engages in a variety of contacts inside and outside the organization in order to obtain or relay information, arrange meetings, gather data, and so forth, often dealing with executives, medical staff, trustees, or influential outsiders. In absence of, or as directed by supervisor, may be required to relay confidential or sensitive information
Receives and reads incoming correspondence, reports, memoranda and the like; screens items that can be routinely handled, prepares appropriate responses, and forwards remaining materials to supervisor or others along with necessary background information
Arranges meetings, conference, schedules, interviews and appointments; completes travel arrangements and maintains supervisor’s business calendar
Answers inquiries concerning activities and operations of subordinate departments by referring to and interpreting established departmental policies and procedures
Establishes, maintains and revises record keeping and filing systems, and classifies, sorts and files correspondence, articles, records and other documents
Attends meetings and takes, prepares and distributes minutes to appropriate personnel
Performs specialized functions pertaining to departmental operations, including bulk purchasing or departmental supplies and materials, and requisitioning regular office supplies and/or other general office duties that may be assigned
Qualification
Required
Requires a High School Diploma or a G.E.D. equivalent
One year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting required
Previous experience scheduling appointments/maintaining calendars required
Progressively more responsible related work experience necessary in order to gain in-depth understanding or organizational policies, procedures and operations, in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers, and so forth
Interpersonal skills necessary in order to effectively communicate with external and internal callers and visitors, often dealing with sensitive/highly confidential matters
Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources, and scheduling and handling administrative/secretarial needs of supervisor
Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the HFHS' Customer Service Policy
Must practice the customer skills as provided through on-going training and in-services
Company
Henry Ford Health
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10001+ employees
H1B Sponsorship
Henry Ford Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (212)
2024 (156)
2023 (134)
2022 (159)
2021 (140)
2020 (153)
Funding
Current Stage
Late StageTotal Funding
$40.27MKey Investors
Mort Harris
2020-06-04Grant· $0.27M
2018-04-09Grant· $20M
2016-12-05Grant· $20M
Leadership Team
Robert Riney
President and CEO
Brenda Craig
Vice President, Integrated Communications
Recent News
2025-11-07
Company data provided by crunchbase