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Fisher Phillips · 1 day ago

Legal Secretary

Los Angeles, CA

Full-time

Hybrid

Mid, Senior Level

$48.72/hr - $56.41/hr

5+ years exp

Fisher Phillips is a premier international labor and employment law firm, seeking a skilled and experienced Legal Secretary to join their Los Angeles or Woodland Hills Office. The role involves supporting attorneys by ensuring smooth operations, drafting legal documents, managing calendars, and maintaining client files.

ConsultingLaw EnforcementLegal

Responsibilities

Drafts and formats correspondence, briefs, and other legal documents

Filing of legal documents timely and accurately with state and federal courts (e-filing knowledge a plus)

Maintain attorney calendars through Outlook and Milana (i.e. scheduling appointments, calendaring due dates, etc.)

Prepare and process engagement letters and new client/matter requests

Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing

Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping

Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems

Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested

Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner

Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting

Willing and capable to help others when needed

Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed

Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries

Qualification

Legal document preparationLegal terminology knowledgeDocument management systemsE-filing knowledgeCalendar managementMS Office proficiencyMultitasking abilityProfessional demeanorCommunication skills

Required

Minimum of a high school diploma required (College degree is preferred, but not required)

A minimum of five years of experience as a legal secretary is required

Strong computer proficiency using Lexis Nexis, Pacer, ECF, iManage or document management system, Milana, Concur, Chrome River, Aderant, InTapp, Litera, MS Office (Word, Outlook, PowerPoint, and Excel)

Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities