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ZG Subpoena Solutions · 3 weeks ago

VP of Finance and Controller

Chicago, IL

Full-time

Hybrid

Director/Executive

$200K/yr - $250K/yr

8+ years exp

ZG Subpoena Solutions is a private equity-backed organization focused on legal process response solutions. They are seeking a VP Finance & Controller to lead accounting and financial planning efforts in a high-growth environment, establishing financial discipline and supporting value creation initiatives.

Customer ServiceInternetSecurity

Responsibilities

Own and execute all core accounting and controllership responsibilities, including designing and formalizing processes as needed, with direct involvement in the month-end close

Lead the monthly, quarterly, and annual financial close processes, ensuring GAAP compliance and accuracy in all financial statements

Complete cash to accrual conversions and the creation of supporting schedules

Validate the existence of assets and prepare associated roll forwards

Prepare balance sheet reconciliations (intercompany, inventory, cash, prepaids, etc.)

Oversee and execute accounting compliance, including tax forms, sales tax exemptions, 1099s, etc., while also contributing to the preparation of financial statements and the development of internal controls and policies

Prepare comprehensive financial reports for executive leadership, board members, and private equity sponsors

Oversee general ledger operations, maintain chart of accounts, and review journal entries for accuracy

Coordinate external audits and manage relationships with auditors and tax advisors

Oversee cash flow management, banking relationships, and capital planning

Design, document, and implement more advanced core finance and accounting processes where limited or rudimentary formal processes exist today

Reduce reliance on manual workflows and disconnected spreadsheets by introducing scalable, repeatable processes

Own evaluation, implementation, and optimization of finance and accounting systems (including billing, time tracking, and general ledger integrations)

Partner cross-functionally to improve data flow between operational systems and financial reporting

Establish controls, documentation, and operating cadence appropriate for a growing, private equity-backed business

Partner with leadership to develop annual budgets and periodic forecasts

Perform variance analysis and explain financial results versus plan

Build and maintain lightweight financial models and reporting appropriate for the company’s stage

Support pricing, cost management, and margin improvement initiatives through financial analysis

Provide scenario analysis to support growth and operational decision-making

Prepare clear, decision-oriented financial materials for executive leadership and the Board of Directors, including the private equity sponsors

Support M&A activities including financial diligence, integration planning, and post-acquisition accounting

Act as a financial thought partner to the CEO and leadership team on key initiatives

Own compliance with federal, state, and local tax regulations

Maintain adherence to GAAP standards and internal accounting policies

Qualification

CPA certificationUS GAAP knowledgeAccounting software proficiencyBudgetingForecastingMBA in AccountingFinancePrivate equity experienceVariance analysisAnalytical thinkingLeadership skillsCommunication skillsCollaboration skills

Required

Bachelor's degree in Accounting, Finance, or related field required

8-12 years of progressive accounting and finance experience, with increasing responsibility across accounting, reporting, and financial planning

At least 2-4 years in a hands-on, operational accounting role with direct responsibility for day-to-day close and reporting activities, preferably in a growth-stage environment

Strong knowledge of US GAAP and financial reporting standards

Advanced proficiency in accounting software and ERP systems

Strong Excel capabilities

Hands-on experience with budgeting, forecasting, and variance analysis in a growth-stage environment

Excellent communication skills with ability to present financial information to non-financial stakeholders

Strong collaborative skills to work effectively across departments

Results-oriented approach with strong analytical and problem-solving abilities

Strategic mindset with hands-on execution capabilities

Ability to identify cost savings opportunities and process improvements

Thrives in fast-paced, high-growth environments

Strong work ethic with attention to detail and commitment to accuracy

Demonstrated integrity, credibility, and professional ethics

Adaptability and resilience in dynamic business conditions

Applies critical thinking and experience to evaluate complex decisions, balancing factors, outcomes, and organizational impact

Drives accountability by owning decisions, holding others responsible, honoring commitments, and communicating effectively with stakeholders

Practices emotional intelligence through self-awareness and growth by embracing feedback, building on strengths, and demonstrating empathy

Collaborates effectively with diverse personalities by maintaining a positive, professional attitude

Preferred

CPA certification strongly preferred

MBA in Accounting or Finance preferred

Private equity or investor-backed company experience strongly preferred

Experience designing finance and accounting processes from scratch and implementing systems to support them in a growth-stage, resource-constrained environment