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William Blair · 1 day ago

Office Administration Manager

San Francisco, CA

Full-time

Onsite

Mid, Senior Level

$73K/yr - $150K/yr

5+ years exp

William Blair is a Premier Global Partnership seeking an Office Administration Manager to execute office administration services for local staff. The role involves managing office construction projects, monitoring outsourcing relationships, and developing office procedures to ensure efficient operations.

BankingFinanceWealth Management

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Execute office administration services to meet the needs of the local staff, including office buildouts/relocations, furniture moves, repairs/maintenance, meetings/conference room services, technology troubleshooting, and general office operations. Ensure excellent customer service with minimal disruption. Ensure established policies, procedures and standards are followed

Monitor annual office administration budget to ensure alignment and allocate invoices for payment

Manage key aspects of office construction projects from initial planning phase to final move in. Lead the vendor selection process. Ensure corporate space/design standards are followed. Coordinate and oversee construction/real estate vendors. Participate in the project planning process, track adherence to plan and ensure timing requirements are met. Respond to project related questions and/or issues

Monitor office services outsourcing/contractor relationships, such as reception, mailroom, conference room/meeting planning, etc. Ensure outsourced staff meets performance expectations and service commitments and appropriate staffing levels are provided

Arrange for maintenance/repairs when needed, ensuring quick response and minimal disruption

Serve as a contact for office services questions, issues or special requests

Maintain relationships with local office management and employees to stay abreast of needs and employee satisfaction

Maintain relationships with external vendors, outsourcing firms and other office administration professionals. Liaise with landlord, property manager, and local suppliers

Maintain relationships with corporate WREM staff to stay informed of corporate standards, trends and changes. Leverage relationships to respond to local office services needs/requests when needed

Help develop meeting room and hospitality procedures specific to each office location and monitor for efficiency and cost effectiveness

Plan and coordinate office wide events (holiday party, community engagement, alliance groups)

Coordinate with Director of Security to develop and implement safety procedures

Develop and oversee office supply program and monitor for cost efficiency

Act as liaison with Brand Marketing & Communication (BMC) for communication and implementation of BMC initiatives

Additional responsibilities as requested

Qualification

Office management experienceProject management skillsMicrosoft Office proficiencyCommunication skillsTeam leadershipProblem solvingTime managementAdaptabilityOrganizational skills

Required

Bachelor's Degree and or 5+ years office management experience required

Ability to successfully lead a team and work and excel in a team environment

Commits to satisfying internal and external customers

Good organizational, communication, and daily prioritization skills

Basic working knowledge of Microsoft office products

Excellent verbal and written communication skills

Proven problem solving and critical thinking skills

Willingness to adapt to change

Ability to work in a fast-paced environment

Strong time management and project management skills

Benefits

Medical, dental and vision coverage

Employer paid short & long-term disability and life insurance

401(k)

Profit sharing

Paid time off

Maven family & fertility benefit

Parental leave (including adoption, surrogacy, and foster placement)

As well as other voluntary benefits

Company

William Blair

Glassdoor4.2

William Blair is a global investment banking and asset management firm.

Founded in 1935

Chicago, Illinois, USA

1001-5000 employees

http://www.williamblair.com

H1B Sponsorship

William Blair has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (10)

2024 (17)

2023 (20)

2022 (20)

2021 (29)

2020 (20)