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Educators for Excellence · 3 weeks ago

Special Projects Manager to the CEO

New York, NY

Full-time

Onsite

Mid, Senior Level

$90K/yr - $128K/yr

5+ years exp

Educators for Excellence is a movement of educators advocating for improved student learning and elevating the teaching profession. The Special Projects Manager will support the CEO and Executive Team by managing priorities, ensuring effective communication, and leading operational initiatives to enhance organizational efficiency.

AssociationEducationNon Profit

Responsibilities

Maximize the efficiency, organization, and execution of the CEO

Own and continuously optimize the CEO’s extremely active calendar, ensuring it reflects strategic priorities, energy management, and real-time tradeoffs; serve as a trusted gatekeeper who independently prioritizes and sequences internal and external requests

Own and help prioritize the CEO’s task management, including tracking commitments, follow-up, and engaging in side-by-side work as needed

Establish and maintain a daily workflow rhythm with the CEO, including regular check-ins to align on priorities, flag risks, and adjust plans as new information emerges

Effectively represent the organization with a range of stakeholders, including donors, partners, members, and staff

Draft internal and external correspondence on behalf of the CEO in a way that reflects the CEO’s voice and E4E’s core values

Deliver high-level operational, administrative, and project support with discretion and sound judgment

Serve as a highly confidential, trusted partner to the CEO, exercising strong judgment and professionalism in handling sensitive information, communications, and decision-making

Build strong working relationships across the organization to enable effective coordination, follow-through, and problem-solving

Support early-stage planning and execution of CEO- and Executive Team-led initiatives, including developing draft agendas, outlining project plans, tracking milestones, and maintaining clear timelines and next steps

Gather, synthesize, line-edit, and refine materials, research, briefing documents, and presentations (including slide decks) to support meetings, convenings, and decision-making

Monitor CEO time usage and workflow to identify efficiencies, flag tradeoffs, and ensure alignment to organizational priorities

Navigate deadline pressures with a clear understanding of priorities and a calm, solutions-oriented approach

Complete time tracking and expense reports for the CEO

Serve as a core operational partner to the Executive Team, supporting planning, coordination, and follow-through across Executive Team-led priorities

Support early-stage development of Executive Team agendas, project plans, and decision-making processes, including sequencing topics, outlining goals, and tracking milestones and next steps

Maintain and continuously improve systems that help the Executive Team stay aligned, informed, accountable, and compliant

Coordinate and oversee Executive Team retreat planning, including agenda flow, logistics, schedules, materials, and vendor management

Partner with senior leaders to support Board and Committee governance, including early agenda development, sequencing of topics, preparation of materials, compliance-related governance requirements, and follow-up on decisions and action items

Lead coordination and execution of Board and Committee Meetings, ensuring high-quality materials, accurate capture of minutes, and effective setup of in-person and virtual meetings

Own scheduling and administrative coordination for Executive Team- and Board-related needs, including calendaring, reimbursements, and travel booking

Serve as a central bridge between the CEO and E4E teams, ensuring clear, timely communication, follow-through, and closed feedback loops

Collaborate with the Development team to ensure effective processes and timely communication between internal teams and external funders

Project manage Town Halls, including technology needs (Zoom, audio, screen sharing, etc.)

Coordinate, draft, and disseminate the quarterly internal newsletter

Take on additional internal communications projects as needed and as capacity allows

Qualification

Calendar ManagementProject ManagementCommunicationSlackAsanaSalesforceMicrosoft ExcelPowerPointGoogle SuiteRelationalOrganizingDetail-orientedProblem-solvingCollaboration

Required

At least 5 years of professional experience; Special Projects Manager or support to a high-functioning Executive, and project management experience required

Deep commitment to the values of E4E, to our commitment to antiracism, and passion for students, educators, and improving education

Knowledge of Slack, Asana, Salesforce, Microsoft Excel, PowerPoint, and Word and corresponding Google Suite products

Understanding of reporting databases (i.e. Salesforce) preferred, very comfortable with phone and email outreach

Ability to travel to retreat locations as needed, likely on a quarterly basis