A.M. Crawford, Inc. · 3 weeks ago
Development and Administrative Coordinator
Gainesville, FL
Full-time
Hybrid
New Grad, Entry Level
$55K/yr - $55K/yrA.M. Crawford, Inc. is seeking a highly organized and forward-thinking Development & Administrative Coordinator to support both internal operations and client-facing fundraising efforts. The role focuses on knowledge management, documentation, and the thoughtful use of AI tools, ensuring that information and institutional knowledge are captured and organized effectively.
ConsultingManagement ConsultingProfessional Services
Responsibilities
Support AMC’s organizational knowledge management efforts, ensuring that key information, processes, and learnings are documented and accessible
Organize and maintain internal knowledge assets such as:
Meeting and interview transcripts (including Gemini-generated transcripts)
Reference materials and research libraries
Client and internal documentation housed in tools such as NotebookLM
Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team
Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency
Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning — and help test and implement those ideas in practice
Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows
Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed
Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed
Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations
Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms
Track all time and projects accurately in Asana and Harvest
Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines
Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes
Collaborate with AMC staff to research and identify potential funding opportunities
Research foundation and grant databases to support client fundraising strategies
Proofread and format professional, branded documents using Google Workspace, Microsoft Office, and related tools
Communicate effectively with the CEO, COO, staff, consultants, and clients as needed
Maintain confidentiality of all client and company information
Provide clerical, project, and coordination support across teams as assigned
Perform other duties as determined by the supervisor
Qualification
Required
Relevant professional experience in fundraising, development, administration, or project coordination — in nonprofit or comparable professional settings — and/or a degree in a related field
Demonstrated curiosity about — and experimentation with — AI and digital productivity tools (e.g., ChatGPT, Gemini, NotebookLM, or similar platforms)
Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines
Clear, professional written and verbal communication skills with strong attention to detail
Comfort supporting fundraising efforts such as grant tracking, proposal preparation, and research
Strong research skills and the ability to synthesize information from multiple sources
Proficiency with tools such as Google Workspace, Microsoft Office, Asana, and database platforms (or ability to learn new tools quickly)
High level of professionalism, discretion, reliability, and follow-through
Benefits
Unlimited Vacation Time – Trust-based flexibility to rest and recharge.
Collective Disconnects – Company-wide breaks: one week between Christmas and New Year’s, plus 1–2 days around Independence Day holiday in July.
12 Paid Holidays – Observed in accordance with the City of San Francisco calendar.
Comprehensive Health Coverage
401(k) with Company Match – 100% match on the first 1%, 50% match on 2-6%.
Matching Gift Program – Amplify your impact through philanthropy (match of up to $150/year).
Professional Development Funding – Invest in your ongoing learning and leadership growth.
Performance- and Business Development-Based Bonus Opportunities
Company
A.M. Crawford, Inc.
AM Crawford, Inc.
Founded in 2005
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Andrea Marmo Crawford
Chief Executive Officer
Company data provided by crunchbase