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Shaw University · 3 weeks ago

FT Staff: Administrative Assistant - Child Development Center

Raleigh, NC

Full-time

Onsite

Mid Level

3+ years exp

Shaw University is seeking an Administrative Assistant for their Child Development Center. The role involves providing a full range of clerical support to the Director and staff, managing front-desk customer service, and maintaining office supplies and records.

EducationHigher EducationUniversities

Responsibilities

Serve as a front desk receptionist for the Child Development Center by greeting visitors, students, faculty and staff

Directing visitors, students, faculty and staff to the appropriate offices according to their needs

Answer telephones, relay messages, transfer calls to appropriate individuals and give correct information to callers

Assist in drafting and preparing meeting agendas, briefing notes and corresponding materials

Completes processing forms in accordance with university procedures

Proof and distribute meeting minutes, notes and reports as assigned

Manage and maintain files both electronic and hard copy per the needs of the Child Development Center, including locating and attaching appropriate files to incoming and outgoing correspondences

Order and maintain supply and equipment inventory for the Child Development Center

Open, read, route, and distribute incoming mail to the appropriate personnel

Learn and operate office technologies (including, but not limited to Copier, Phone System, Computer, Jenzabar)

Attend periodic staff training

Other duties as assigned

Qualification

Administrative SupportMicrosoft Office SuiteCustomer ServiceFile ManagementEnglish FluencyCommunication SkillsOrganizational SkillsTeamworkProblem-Solving

Required

High School Diploma/GED required

Minimum of 3 years' experience working as an Administrative Assistant required

Specialized administrative skills training with proficiency in Word, Excel, Power Point, Publisher, Adobe and Outlook, proper document preparation and formatting, and general business protocol

Must be proficient in the following software functions: mail merge, tables, charts and graphs, spreadsheets, track changes and email

Must be responsive, quick-thinking, and possess an innate ability to anticipate and respond to issues

Establish priorities, and work in an organized manner with emphasis on detail and accuracy

Ability to handle multiple tasks and assignments and meet competing deadlines

Ability to work independently without close supervision and as a member of a team

Must have a philosophy that is consistent with the Mission, Vision, and Core Values of the organization

Strong oral and written presentation skills

Ability to work well independently and as a member of the team

Excellence in organization, decision-making, problem-solving and creating a collaborative environment

Ability to manage multiple projects simultaneously

Must be able to read, write, and speak fluently in English

Ability to sit or stand for up to 8 hours/day and climb stairs as required