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Aims Community College · 2 days ago

Event Manager

Weld County, CO

Full-time

Onsite

Mid, Senior Level

$53K/yr - $57K/yr

1+ years exp

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The Event Manager serves as the point of contact for all aspects of event planning for Aims Community College events, coordinating and managing a high volume of both large and small events from inception through execution.

Higher Education

Comp. & Benefits

Responsibilities

Coordinate and organize events on the Aims campus, including department or program-sponsored events, educational partnerships, community outreach, and private/corporate functions as approved and assigned

Provide exceptional customer service to prospective clients on the event planning process as needed by conducting tours, providing booking instructions and information, and reviewing detailed contract stipulations and information

Provide consultation for prospective and confirmed clients about event layout and flow in event spaces

Create and manage the timeline, program, and task list for all assigned events

Lead all event planning and production meetings and discussions for assigned events

Organize and lead collaboration with the Marketing and Communications team on event concept, graphic design/production/printing, and event marketing

Order and arrange all needed supplies for events

Coordinate audiovisual operation with Support Logistics staff

Secure and manage event-related volunteers and student employees as needed, including day-of event coordination

Secure guest speakers and entertainment as needed; review speeches, coordinate rehearsals, and work with the communications team on approval of materials

Schedule and maintain communication with all parties involved with the preparation, set up, tear down, and management of the event

Manage on-site production and vendor needs, assist with day-of-event logistical moves, and attend events as needed

Significant involvement in the planning and execution of all commencement activities and other college signature events

Assist with preparing or following budgets and provide periodic progress reports to staff directors for each event project

Keep track of event finances, including check requests, invoicing, and reporting, in coordination with the Events Staff Associate

Prepare and modify event contracts as requested in coordination with the Events Staff Associate

Serve as backup to event-related software and management

Create and revise room layouts/seating arrangements for each event as necessary in coordination with Support Logistics staff

Organize and manage the invitation, registration, and attendee check-in processes for assigned events

Conduct pre-event, post-event, and walkthrough meetings

Conduct event debriefs with key event stakeholders following each event

Qualification

Event PlanningBudget ManagementCommunication SkillsEvent Software ProficiencyOrganizational SkillsProblem-Solving SkillsCustomer ServiceTime ManagementFlexibilityTeam CollaborationAttention to Detail

Required

Bachelor's degree in Management, Hospitality, or another related field; plus, one year of related experience or an equivalent of education and/or work experience

Experience using event-related database, software, and web systems

Strong communication skills

Strong organizational skills and attention to detail

Financial management and budgeting skills

Flexibility and the ability to work nights and weekends

Ability to establish and maintain positive working relationships with faculty, staff, students, and the general public

This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance

Demonstrated problem-solving and decision-making skills in an event coordination capacity where high-level customer satisfaction is required, and appropriately represent the campus

Superior time management, multi-tasking, and cross-team support skills

Ability to accomplish assigned projects independently

Cover Letter

Resume