WSU Foundation and Alumni Engagement · 3 weeks ago
Gift Processing Specialist
Wichita, KS
Full-time
Onsite
Entry, Mid Level
2+ years expWSU Foundation and Alumni Engagement is seeking a detail-oriented and self-motivated Gift Processing Specialist to support the mission of Wichita State University. The role involves the accurate processing of philanthropic gifts and maintaining data integrity within Raiser’s Edge, ensuring donor intent is honored.
Non-profit Organization Management
Hiring Manager
Marian Campos
Responsibilities
Receive, review, and process gifts including cash, checks, credit cards, ACH, pledges, payroll deductions, matching gifts, and in-kind gifts
Accurately enter gifts, pledges, and adjustments into the finance and advancement databases in accordance with established policies and IRS regulations
Ensures gifts are applied correctly to designated funds, appeals, and campaigns in alignment with donor intent
Process recurring gifts, pledge payments, refunds, and gift reversals as needed
Prepare deposit documentation and maintain appropriate audit trails
Reconcile daily gift batches to ensure accuracy, completeness, and proper accounting
Provide backup support for accounts payable functions, including check processing and vendor documentation
Assist with the month-end and year-end closing processes
Support preparation of documentation for audits and financial reporting
Ensure proper classification and recording of financial transactions in compliance with policies and accounting standards
Assist in maintaining accurate records and providing fast and accurate information about the status of the funds to appropriate internal and campus personnel
Respond to donor inquiries related to gifts, receipts, and fund designations in a professional and timely manner
Generate timely and accurate gift acknowledgement and tax receipts
Support donor stewardship initiatives by providing gift data and reports
Maintain accurate, organized, and confidential electronic and paper records as required
Assist with documentation of procedures and process improvements related to gift processing
Perform any other duties as assigned
Qualification
Required
Minimum of two (2) years in gift processing, advancement services, accounting, or related field
Demonstrated exceptional attention to detail with the ability to identify discrepancies, resolve errors, and ensure gifts are accurately recorded and properly accounted for
Proven ability to manage a high volume of transactions while maintaining accuracy and compliance with established policies and procedures
Experience working with information tracking and projects
Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration
Project professional image at all times
High degree of accuracy and quality control
High level of attention to details
Strong analytical and problem-solving skills
Accountability and sound judgement in financial processing
Excellent organizational, interpersonal, oral, and written communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat
Demonstrated problem-solving and resourcefulness
Strong communication and teamwork skills
Maintain confidentiality of information, records, and materials
Highly motivated and ability to work effectively independently and as part of a team
Frequent and sudden movements from sitting, standing, bending, reaching, and walking
Frequent standing or sitting for prolonged periods
Frequent use of a telephone for prolonged periods
Frequent lifting up to 20 pounds
Occasional exposure to outdoors with hot and inclement weather
Preferred
Bachelor's Degree preferred
Data management, process documentation, and/or compliance experience in a higher education setting
Database knowledge
Knowledge of Wichita State University and a commitment to higher education
Benefits
Medical/dental/vision (100% premium paid for employee/50% for dependents)
Term life insurance
Tuition reimbursement
8.5% company matching on retirement accounts after one year
And more.
Company
WSU Foundation and Alumni Engagement
Elevating, celebrating and advancing Wichita State University.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Elizabeth King
President & CEO
Telly McGaha
Incoming President & CEO
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