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PGA of America · 3 weeks ago

Purchasing Administrator

Frisco, TX

Full-time

Onsite

Mid Level

3+ years exp

PGA of America is a respected organization dedicated to serving its members and promoting the game of golf. The Purchasing Administrator will oversee the purchasing functions, manage procurement processes, and support departments in acquiring goods and services while ensuring compliance with company policies.

Sports

No H1B

Responsibilities

Manage the Procurement process from a financial system perspective

Review purchase requisitions for accuracy and conformance to company policy

Process approved requisitions into Purchase Orders

At the times deemed necessary, enter purchase orders directly in the purchasing system

Ensure sales and use tax is properly stated on the purchase order

Distribute Purchase Order copies to appropriate parties

Manage the open Purchase Orders to ensure goods and services are delivered and invoiced timely

Support departments in locating goods and specialty items and making the best use of budget purchases

Obtain vendor quotations and assist departments in procurement decisions

Source and select vendors, based on PGA qualifications, who can supply the Association and related companies with the best quality, price, and delivery turnaround to meet required deadlines for special events and tournaments

Enter and maintain vendor information in the organizational financial system

Support requestors in the Procurement process

Train new requestors in the business process as well as the procedures necessary to create a purchase requisition

Assist the Receiving and Accounts Payable departments with purchasing related inquiries

Follow up with vendors when there is a discrepancy in billing

Analyze purchasing data generated from systems such as types of items purchased, vendors and dollar volume

Develop and implement purchasing instructions, policies, and procedures

Qualification

Purchasing experienceExcel proficiencyNegotiation tacticsWorkday experienceFinancial information systemsGmail proficiencyGoogle Drive proficiencyGoogle Sheets proficiencyGoogle Docs proficiencyAI tools knowledge