University of Maryland, Baltimore (UMB) · 1 day ago
Office Manager
Baltimore, MD
Full-time
Onsite
Entry, Mid Level
$67K/yr - $75K/yr
2+ years expThe University of Maryland, Baltimore (UMB) is a public university and constituent institution of the University System of Maryland. The Office Manager is responsible for the day-to-day administrative functions for the Office of Admissions at the School of Dentistry, coordinating activities and resolving administrative problems independently while maintaining confidentiality and discretion.
Higher Education
Responsibilities
Develop and oversee department specific procedures for operations, budgeting, procurement and supply, hiring, and payroll, basic IT maintenance, and space planning. Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
Make travel arrangements and processes reimbursements
Receive and screen telephone calls and visitors. Independently handles procedural, matters of significance, and inquiries. Gather information and disseminate office communications to pertinent parties
Manage and coordinate unit calendar. Ensure agendas, documents, and equipment are scheduled. Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for members of the unit
Ensure operations of equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Establish standing supply orders (paper, toner, etc.}. Research and is involved in telephone and computer requests, purchases, and maintenance. Restocking supplies, equipment setup and breakdown, catering requests, and general housekeeping of kitchen and conference rooms
Periodically analyze internal processes, equipment, and supplies, and implements changes to improve operations
Act as a liaison with other departments and outside agencies, which may also include high-level staff such as management team
Handle confidential and non-routine information and explains policies when necessary. Follow up and resolve all business office issues or concerns and advises management, as necessary
Establish and manage business records. Develop and maintain record filing system, file classification, tracking, and retention schedule. Gather material and interpret data to prepare recurring administrative reports
Develop and provide input for office/operational unit operating budget. Achieves financial objectives by managing the annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
Manage the integrity of the office and unit rooms. Oversee space planning, moves, change requests for space, furniture, or equipment. Investigate potential property for lease
May have supervisory responsibility over staff members to include ensures proper staff career development opportunities, evaluates performance on an annual basis, prepares and recommends merit reviews, and takes disciplinary action as required
Performs other related duties as assigned
Qualification
Required
Bachelor's degree
Two (2) years of experience in administrative or business operations work
Knowledge of position requirements
Knowledge of all applicable requirements, regulations, and laws
Skill in effective use of applicable technology/systems
Ability to effectively communicate both verbal and written thoughts, ideas, and facts
Ability to work cooperatively with others and independently
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery
Benefits
A comprehensive benefits package that prioritizes wellness, work/life balance, and professional development
Participates in a retirement program (pension or optional retirement plan/ORP)
A generous PAID leave package that includes over 4 weeks of vacation accrued each year
15 paid holidays
3 personal leave
Unlimited accrual of sick time
Comprehensive health insurance
Professional learning and development programs
Tuition remission for employees and their dependents at any University System of Maryland school
Flexible work schedules and teleworking options (if applicable per job)
Company
University of Maryland, Baltimore (UMB)
The University of Maryland, Baltimore (UMB) was founded in 1807.
5001-10000 employees
H1B Sponsorship
University of Maryland, Baltimore (UMB) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (123)
2024 (114)
2023 (99)
2022 (90)
2021 (49)
2020 (67)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
CDA Foundation
2024-03-18Grant
Leadership Team
Scott Bitner
Vice President Finance & Auxiliary Services, Deputy CFO
Diane Forbes Berthoud, Ph.D.
Vice President and Chief Diversity Officer; Professor, Graduate School
Recent News
Maryland Daily Record
2025-11-08
Maryland Daily Record
2025-11-01
Company data provided by crunchbase