Catholic Housing Management · 1 month ago
ASSISTANT MANAGER, PROPERTY
Pembroke Pines, FL
Full-time
Onsite
Entry, Mid Level
2+ years expCatholic Housing Management is seeking an Assistant Property Manager to support the administration and operations of properties within their assigned portfolio. The role involves assisting with tenancy regulations, budget preparation, and overall management tasks to ensure compliance with HUD regulations and effective property operations.
Government Administration
Responsibilities
Assists the Property Manager in the execution of regulations regarding tenancy according to the U.S. Department of Housing and Urban Development including but not limited to: applications, waiting lists, eligibility criteria, certification for admission, security deposits, move-ins, rent collection, rent reporting, assistance payment reporting, resident files, re-certification requirements, pet rules, eviction procedures, move-outs
Assists in carrying out the established procedures for the administration of the housing facility, including tenant regulations, assignment procedures, eligibility requirements, occupancy rules, maintenance conditions, and other related activities
Assists Property Manager in the preparation and facilitating of budget requests and end of month closing tasks
Assists Property Manager in preparation of accounts payable vouchers on a weekly basis
Assists manager with deposits and disbursements from tenant security accounts pursuant to all applicable CHM procedures
Helps with the preparation of reports needed on the overall management of the facility and necessary repairs
Provides support to Property Manager and other staff in the processing of applications, collecting rents, and other assigned administrative duties
Prepares memos, late notices, letters, and reports in typed draft form and submits to manager for approval
Maintains a tickler file for scheduling of annual apartment inspections and assists in the maintenance of records of work orders completed in order to keep the apartment condition status report up to date
Collects rent and prepares receipts for residents each month per lease and project requirements. Assists in maintaining the required posting of rents collected
Communicates with Property Manager regarding of any building or grounds deficiencies
Follows up on maintenance requests with maintenance staff and manager
Assures that all departments are supplied with necessary forms, booklets, rules and regulations as required by both HUD and CHM
Prepares and maintains accurate and complete resident files in compliance with HUD regulations
Maintains general office related files including those related to maintenance, repairs/replacements, furnishings, supplies and materials, insurance, budget and finance, personnel records, HUD reports, and those required for safety and health
Receive and process Notices to Vacate and process move-outs
Communicates with management regarding deficiencies of outside contracted services
Maintains inventory lists of office supplies and materials and verifies that purchases are made consistent with approved budget and in compliance with guidelines provided
Keeps accurate notes of resident’s complaints if manager is not available to resolve problem
Assists the manager in processing of all newly hired personnel, verifying references, obtaining required payroll/personnel documentation, establishing personnel files
Assists in the preparation of payroll for all staff. Upon verification of payroll sign-in sheets, coordinates submission to CHM in compliance with federal and state regulations
Prepares necessary personnel files, updates necessary federal and state forms
Promotes positive employee engagement, teamwork, mutual respect and safety work practices
Maintain your required licenses, certifications and mandatory skill updates
Comply with all policies, local, state and federal laws and regulations
Provide other duties of other team members
Perform other duties as assigned
Qualification
Required
Associate or Bachelor's degree in Accounting or equivalent combination of education and experience
2-3 years of experience in property management
Knowledge of occupancy requirements per HUD Handbook 4350.3 'Occupancy Requirements of Subsidized Multifamily Housing Programs.'
Knowledge of guidelines and regulations provided by HUD and CHM
Must have knowledge of computer office software
Must be able to read, write and understand the English language
Company
Catholic Housing Management
Catholic Housing Management (CHM) is South Florida’s trusted leader in quality rental apartments, serving low-income seniors and individuals with mobility, hearing or vision impairment.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase